Nashville Public Radio
Administrative and Data Coordinator
Nashville Public Radio, Washington, District of Columbia, us, 20022
Organization Description
The Foundation for Food & Agriculture Research (FFAR) is a nonprofit organization that builds public-private partnerships to fund bold research addressing the biggest challenges in food and agriculture. FFAR is committed to providing every person access to affordable, nutritious food grown on thriving farms. The Foundation pioneers scientific and technological innovation by funding research that fills critical research gaps. Ultimately, FFAR’s partnership and results benefit farmers, consumers and the environment.
FFAR’s research is a core facet of the organization, developed in collaboration with industry, government, academia and nonprofit institutions. Leveraging public and private resources, FFAR increases the scientific and technological research, innovation and partnerships critical to reach an ambitious goal:
A U.S. food and agriculture system that supports producers and their communities, sustains the environment and enables processors and retailers to deliver foods that equitably nourish our population.
FFAR works toward this goal by focusing on four interrelated, strategic Priority Areas that together aim to provide the impacts stakeholders need to improve and advance the food and agriculture system:
Cultivating Thriving Production Systems
Sustaining Vibrant Agroecosystems
Bolstering Healthy Food Systems
Strengthening the Scientific Workforce
Position Description FFAR is seeking an administrative & data coordinator to join the growing Partnerships & Development (P&D) Team during an exciting time in the organization’s history. This position plays an important role in providing organizational and administrative support, facilitating the program data management process and creating public-private partnerships.
This position reports to the vice president (VP) of Partnerships & Development and plays a key role in the smooth operations of the P&D Team. This position helps maintain the partnerships and development database andcollaborates across internal departments as needed to help the team advance priorities.
Duties & Responsibilities
With guidance from VP, work in conjunction with the P&D operations manager to implement efficient administrative procedures to improve department operations Maintain accurate and up-to-date records in the CRM system by supporting the entry of contact, organization and meeting information Proactively identify and flag duplicate or outdated records in preparation for data cleanup initiative. Enter data into the team management tools for partnerships and fundraising; manage the fundraising database including data entries, reports and maintenance Ensure accuracy and consistency of records and reconcile data as needed on an ongoing basis Prepare as required, in collaboration with P&D operations manager presentations and materials VP needs for board meetings, including visualizations of key metrics and performance indicators. Generate reports and information for presentations Serve as the P&D Team’s owner of a Sharepoint dashboard to be developed Organize and maintain files, contracts and partnerships documents in Sharepoint Schedule and, at times, prepare logistics for external partner meetings, including coordinating multiple calendars across time zones to schedule partner meetings and coordinate meeting agenda preparation Manage the P&D conference tracker and update it as needed. Work with P&D Team members to track conference and convenings attendance and update CRM system accordingly Manage an automated Customer Relationship Management (CRM) system base including acknowledgements letters to be sent to donors Maintain and improve the artificial intelligence (AI) based P&D newsletter – currently in development- and publish it on a regular basis Work collaboratively with FFAR Communications, Science, Grants and Operations Teams on projects, events and related activities Contribute to departmental goals and assist with the smooth flow of development operations by accomplishing related duties Collaborate with P&D operations manager to ensure a smooth, accurate and clear migration of data to a new CRM system Qualifications
Bachelor’s degree in nonprofit management, communications or related field Three to four years of administrative experience in a dynamic, fast-paced environment; experience reporting to or engaging with executive level managers Proven experience with data entry, database management and/or data reconciliation preferred Experience with CRM platforms is a plus Comfortable managing multiple projects, priorities and deadlines Knowledge of Microsoft Office 365 Suite required Experience in successfully engaging with external partners to set up meetings while helping protect the partnership Strong writing, editing and proofreading skills with keen attention to detail Willingness to take the initiative and problem solve Strong critical thinking, research, analytic and organizational skills Ability to work both independently and cross-functionally with the Partnerships & Development Team and across departments Commitment to the highest standards of donor service and professionalism Application & Nomination Process
Please click here to apply for this role. Applicants must include both a cover letter and resume. Incomplete packages will not be considered.FFAR reviews applications on a rolling basis and will accept applications until a candidate is selected. Additional Information
Thispositionrequireslongperiodsofsittingatadeskandworkingonacomputer.Occasional travel may be required.Additionally, this position will work closely with the VP of Partnerships & Development and may be asked to come into the FFAR office located in downtown Washington, D.C. to attend key meetings and events.Workoutsideofnormalbusinesshoursmayberequired. Benefits Offerings: Comprehensive medical insurance 100% company paid dental and vision insurance for employee and family 100% life and disability insurance 6% 401k match – fully vested after first contribution Employee assistance program Robust vacation, sick and holiday leave On-site gym with free access for employees Training and professional development opportunities EEO Statement
FFAR is an equal opportunity employer. Applicants are considered for positions without regard to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, sexual orientation or gender identity, or any other category protected by applicable federal, state or local laws.
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With guidance from VP, work in conjunction with the P&D operations manager to implement efficient administrative procedures to improve department operations Maintain accurate and up-to-date records in the CRM system by supporting the entry of contact, organization and meeting information Proactively identify and flag duplicate or outdated records in preparation for data cleanup initiative. Enter data into the team management tools for partnerships and fundraising; manage the fundraising database including data entries, reports and maintenance Ensure accuracy and consistency of records and reconcile data as needed on an ongoing basis Prepare as required, in collaboration with P&D operations manager presentations and materials VP needs for board meetings, including visualizations of key metrics and performance indicators. Generate reports and information for presentations Serve as the P&D Team’s owner of a Sharepoint dashboard to be developed Organize and maintain files, contracts and partnerships documents in Sharepoint Schedule and, at times, prepare logistics for external partner meetings, including coordinating multiple calendars across time zones to schedule partner meetings and coordinate meeting agenda preparation Manage the P&D conference tracker and update it as needed. Work with P&D Team members to track conference and convenings attendance and update CRM system accordingly Manage an automated Customer Relationship Management (CRM) system base including acknowledgements letters to be sent to donors Maintain and improve the artificial intelligence (AI) based P&D newsletter – currently in development- and publish it on a regular basis Work collaboratively with FFAR Communications, Science, Grants and Operations Teams on projects, events and related activities Contribute to departmental goals and assist with the smooth flow of development operations by accomplishing related duties Collaborate with P&D operations manager to ensure a smooth, accurate and clear migration of data to a new CRM system Qualifications
Bachelor’s degree in nonprofit management, communications or related field Three to four years of administrative experience in a dynamic, fast-paced environment; experience reporting to or engaging with executive level managers Proven experience with data entry, database management and/or data reconciliation preferred Experience with CRM platforms is a plus Comfortable managing multiple projects, priorities and deadlines Knowledge of Microsoft Office 365 Suite required Experience in successfully engaging with external partners to set up meetings while helping protect the partnership Strong writing, editing and proofreading skills with keen attention to detail Willingness to take the initiative and problem solve Strong critical thinking, research, analytic and organizational skills Ability to work both independently and cross-functionally with the Partnerships & Development Team and across departments Commitment to the highest standards of donor service and professionalism Application & Nomination Process
Please click here to apply for this role. Applicants must include both a cover letter and resume. Incomplete packages will not be considered.FFAR reviews applications on a rolling basis and will accept applications until a candidate is selected. Additional Information
Thispositionrequireslongperiodsofsittingatadeskandworkingonacomputer.Occasional travel may be required.Additionally, this position will work closely with the VP of Partnerships & Development and may be asked to come into the FFAR office located in downtown Washington, D.C. to attend key meetings and events.Workoutsideofnormalbusinesshoursmayberequired. Benefits Offerings: Comprehensive medical insurance 100% company paid dental and vision insurance for employee and family 100% life and disability insurance 6% 401k match – fully vested after first contribution Employee assistance program Robust vacation, sick and holiday leave On-site gym with free access for employees Training and professional development opportunities EEO Statement
FFAR is an equal opportunity employer. Applicants are considered for positions without regard to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, sexual orientation or gender identity, or any other category protected by applicable federal, state or local laws.
#J-18808-Ljbffr