Virginia Community College System
Finance Operations Line Supervisor
Virginia Community College System, Daleville, Virginia, United States, 24083
Finance Operations Line Supervisor
Innovation allows an organization to make the most of every dollar spent. At Virginia's Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour's drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students - helping them start their educational journeys, persist, and succeed.
Provides leadership, direction, and supervision of a staff responsible for all aspects of the accounts payable process for the 23 VCCS colleges, System Office, and Shared Services Center. In addition, the Finance Operations Line Supervisor is responsible for:
Ensuring Finance staff are complying with VCCS Shared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual
Maintaining proper internal controls to ensure accuracy of financial records
Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts (DOA) and VCCS SSC policies, including identification and related requirements for 1099 vendors
Maintaining open and responsive communication with customers
Collaboratively working with SSC functional managers to ensure the colleges’ and System Office’s requirements are met
Ensuring SSC staff reconciles Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC and CAPP manual policies
Supporting compliance procedures associated with regulatory authorities (e.g. Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts)
Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures
Enforce compliance with internal controls
Required KSAs:
Knowledge:
Working knowledge of advanced bookkeeping practices and automated accounting software
Knowledge of accounts payable functions and auditing of regular vendor payments, lease payments, and other contractual payments
Knowledge of 1099 tax reporting
Extensive knowledge and expertise in interactive accounting systems and interpreting accounting reports
Knowledge of Finance internal control systems
Skills:
Extensive expertise in complex accounts payable transactions
Demonstrated understanding and successful application of process improvement techniques
Collaboratively work with SSC Operations Managers and other functional managers to ensure the college’s and System Office’s requirements are met.
Energetic, resourceful, and self-directed
Willingness to stay on the forefront of accounts payable best practices
Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel and/or MS Access
Ability to:
Operationalize agency goals, objectives, and strategies
Develop staff knowledge, skills, and abilities
Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
Build working relationships to solve problems and achieve common goals
Provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to staff
Work effectively and collaboratively in a team environment with matrix reporting relationships and multiple customers
Express thoughts clearly verbally, in writing, and through presentations
Maintain confidentiality
Use the computer hardware and software required for the job, including word processing, database, and spreadsheet applications
Work effectively with a wide range of constituencies
Minimum Qualifications:
Multiple years of high-volume Accounts Payable and/or Travel & Experience or equivalent experience
Extensive experience in effectively leading, supervising, and positively motivating a large staff
Experience leading and delegating daily operational tasks to maximize efficiency and ensure deadlines are met in multiple service areas
Experience using continuous improvement techniques
Experience with internal controls as it relates to accounts payable and travel and expense
Experience with a large, automated ERP system such as PeopleSoft, Oracle, or SAP
Experience with a document management system
Experience with Microsoft Outlook, Word, and Excel
Additional Considerations:
Experience in higher education and/or state government
Experience working with PeopleSoft, including the instances used for this role:
VCCS: Administrative Information System (AIS)
Commonwealth of Virginia: Cardinal
Administrative experience with a Travel & Expense System (e.g., Chrome River, Concur, etc.)
Experience writing and updating policies and procedures
Experience implementing automated system
Knowledge of the CAPP Manual and the Commonwealth of Virginia Prompt Payments statutes
Knowledge of the CAPP Manual Travel Regulations
Working knowledge of eVA
To view the full job posting and apply, go to:
https://jobs.vccs.edu/postings/86882
Additional Information
Hybrid telework available!
Sponsorship will not be offered for this position.
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). The AHP is established as part of a comprehensive strategy to increase employment of individuals with disabilities within state government, which offers a non-competitive path to state employment. For Frequently Asked Questions, please review the DHRM document here: alternative-hiring-process-faqs-for-applicants.pdf.(virginia.gov).
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:
http://ethics.dls.virginia.gov/
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
VTS-753-2018 / CTR002335
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Innovation allows an organization to make the most of every dollar spent. At Virginia's Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour's drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students - helping them start their educational journeys, persist, and succeed.
Provides leadership, direction, and supervision of a staff responsible for all aspects of the accounts payable process for the 23 VCCS colleges, System Office, and Shared Services Center. In addition, the Finance Operations Line Supervisor is responsible for:
Ensuring Finance staff are complying with VCCS Shared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual
Maintaining proper internal controls to ensure accuracy of financial records
Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts (DOA) and VCCS SSC policies, including identification and related requirements for 1099 vendors
Maintaining open and responsive communication with customers
Collaboratively working with SSC functional managers to ensure the colleges’ and System Office’s requirements are met
Ensuring SSC staff reconciles Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC and CAPP manual policies
Supporting compliance procedures associated with regulatory authorities (e.g. Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts)
Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures
Enforce compliance with internal controls
Required KSAs:
Knowledge:
Working knowledge of advanced bookkeeping practices and automated accounting software
Knowledge of accounts payable functions and auditing of regular vendor payments, lease payments, and other contractual payments
Knowledge of 1099 tax reporting
Extensive knowledge and expertise in interactive accounting systems and interpreting accounting reports
Knowledge of Finance internal control systems
Skills:
Extensive expertise in complex accounts payable transactions
Demonstrated understanding and successful application of process improvement techniques
Collaboratively work with SSC Operations Managers and other functional managers to ensure the college’s and System Office’s requirements are met.
Energetic, resourceful, and self-directed
Willingness to stay on the forefront of accounts payable best practices
Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel and/or MS Access
Ability to:
Operationalize agency goals, objectives, and strategies
Develop staff knowledge, skills, and abilities
Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
Build working relationships to solve problems and achieve common goals
Provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to staff
Work effectively and collaboratively in a team environment with matrix reporting relationships and multiple customers
Express thoughts clearly verbally, in writing, and through presentations
Maintain confidentiality
Use the computer hardware and software required for the job, including word processing, database, and spreadsheet applications
Work effectively with a wide range of constituencies
Minimum Qualifications:
Multiple years of high-volume Accounts Payable and/or Travel & Experience or equivalent experience
Extensive experience in effectively leading, supervising, and positively motivating a large staff
Experience leading and delegating daily operational tasks to maximize efficiency and ensure deadlines are met in multiple service areas
Experience using continuous improvement techniques
Experience with internal controls as it relates to accounts payable and travel and expense
Experience with a large, automated ERP system such as PeopleSoft, Oracle, or SAP
Experience with a document management system
Experience with Microsoft Outlook, Word, and Excel
Additional Considerations:
Experience in higher education and/or state government
Experience working with PeopleSoft, including the instances used for this role:
VCCS: Administrative Information System (AIS)
Commonwealth of Virginia: Cardinal
Administrative experience with a Travel & Expense System (e.g., Chrome River, Concur, etc.)
Experience writing and updating policies and procedures
Experience implementing automated system
Knowledge of the CAPP Manual and the Commonwealth of Virginia Prompt Payments statutes
Knowledge of the CAPP Manual Travel Regulations
Working knowledge of eVA
To view the full job posting and apply, go to:
https://jobs.vccs.edu/postings/86882
Additional Information
Hybrid telework available!
Sponsorship will not be offered for this position.
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). The AHP is established as part of a comprehensive strategy to increase employment of individuals with disabilities within state government, which offers a non-competitive path to state employment. For Frequently Asked Questions, please review the DHRM document here: alternative-hiring-process-faqs-for-applicants.pdf.(virginia.gov).
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:
http://ethics.dls.virginia.gov/
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
VTS-753-2018 / CTR002335
recblid fewtygrjiwcndav11whezf6wecjfri