Office Administrator

Position Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for providing administrative support and the smooth operation of our office. Responsibilities: Provide general administrative support Manage Fleet (Fuel Cards, Registration, Maintenance) Answer phone calls, respond to emails, and handle office correspondence Manage phone system as the primary administrator, including changing messages and managing company lines Maintain and distribute company phone list Coordinate office events/parties, facilitating event logistics such as decorations and catering Maintain subcontractor compliance and source contractors when awarded new work Manage and maintain an organized filing system Retrieve Certificates of Insurance from our company's General Liability, Automobile, and Workers Comp agents and submit to General Contractors for projects Set up and break down equipment for executive meetings Manage travel arrangements for employees Ensure company safety and compliance, including employment poster Send holiday cards to customers and vendors Distribute holiday baskets for customers, including wine and gift cards Follow up emails within the sales team on existing bids Run errands for the Owner of the company as needed Perform other administrative related tasks as assigned Skills: Strong organizational skills with the ability to multitask and prioritize tasks effectively Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Experience with Google Workspace Excellent communication skills, both written and verbal Attention to detail and accuracy in all work tasks Ability to maintain confidentiality when handling sensitive information Experience with phone systems and general office equipment Bilingual English/Spanish is a plus If you are a proactive individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply today to join our team as an Office Administrator! #J-18808-Ljbffr