Virginia Union University
Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.
VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.
Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are
Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.
The
Data Entry Specialist
plays a critical role in ensuring the accuracy, integrity, and confidentiality of data used for strategic decision-making at the university. This position is responsible for entering, verifying, and maintaining large volumes of data across multiple university systems, supporting student records, financial aid, HR, compliance reporting, and institutional planning. The specialist ensures timely data management in alignment with university policies and regulatory requirements, and contributes to data governance and workflow efficiency initiatives.
Responsibilities
Review source documents for completeness and accuracy, verifying discrepancies and resolving data inconsistencies. Maintain, retrieve, and archive digital and physical records in compliance with FERPA, HIPAA, and internal data retention policies. Support audits, accreditation reviews, and compliance reporting by compiling data from multiple sources. Collaborate with departments to streamline data entry processes, improve workflows, and reduce duplication or manual entry errors. Assist with data cleaning and validation activities for institutional dashboards and reports. Respond promptly to internal data requests and ensure sensitive data is handled with discretion and security protocols. Utilize data entry tools and software efficiently; recommend process improvements and digital solutions when applicable. Generate routine and ad hoc reports to support administrative and academic planning efforts. Uphold university standards for confidentiality, data protection, and professional conduct in all tasks. Education
Associate degree in Business Administration, Information Systems, or a related field; or equivalent work experience. Minimum of 3 years of professional data entry or data management experience, preferably in higher education or a large organization. Must be able to lift 10 pounds.
Application Process
Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact Askhr@vuu.edu.
Equal Opportunity Employer
Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.
For more information about Virginia Union University, visit VUU About Page.
VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.
Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are
Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.
The
Data Entry Specialist
plays a critical role in ensuring the accuracy, integrity, and confidentiality of data used for strategic decision-making at the university. This position is responsible for entering, verifying, and maintaining large volumes of data across multiple university systems, supporting student records, financial aid, HR, compliance reporting, and institutional planning. The specialist ensures timely data management in alignment with university policies and regulatory requirements, and contributes to data governance and workflow efficiency initiatives.
Responsibilities
Review source documents for completeness and accuracy, verifying discrepancies and resolving data inconsistencies. Maintain, retrieve, and archive digital and physical records in compliance with FERPA, HIPAA, and internal data retention policies. Support audits, accreditation reviews, and compliance reporting by compiling data from multiple sources. Collaborate with departments to streamline data entry processes, improve workflows, and reduce duplication or manual entry errors. Assist with data cleaning and validation activities for institutional dashboards and reports. Respond promptly to internal data requests and ensure sensitive data is handled with discretion and security protocols. Utilize data entry tools and software efficiently; recommend process improvements and digital solutions when applicable. Generate routine and ad hoc reports to support administrative and academic planning efforts. Uphold university standards for confidentiality, data protection, and professional conduct in all tasks. Education
Associate degree in Business Administration, Information Systems, or a related field; or equivalent work experience. Minimum of 3 years of professional data entry or data management experience, preferably in higher education or a large organization. Must be able to lift 10 pounds.
Application Process
Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact Askhr@vuu.edu.
Equal Opportunity Employer
Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.
For more information about Virginia Union University, visit VUU About Page.