University of Wisconsin-Milwaukee
Administrative Assistant II
University of Wisconsin-Milwaukee, Milwaukee, Wisconsin, United States, 53295
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Position Title: Administrative Assistant II
Job Category: University Staff
Employment Type: Regular
Job Profile: Administrative Assistant II
Job Duties:
Manage the operations of the RST-Pavilion administrative office and coordinate operations of shared areas. Support academic programs (Doctor of Physical Therapy (DPT), Master of Science in Athletic Training (MSAT), program directors, and faculty in the areas of program administration and accreditation, student support, and marketing. Coordinate and manage suite logistics and operations, purchasing and budget management.
Academic Program support
Administration (Program record keeping, reporting, file management)
Student support (Communicating with and supporting students in areas of onboarding, tracking academic requirements, clinical education, policy compliance.
Accreditation (Collect data and create reports as requested by program administrators, maintain student records.
Marketing and outreach (Maintain and support program recruitment materials (e.g. hard copies, website, social media)
Suite logistics/operations (Maintain office and general supplies, receive visitors, manage mail/deliveries, maintain shared email and calendar accounts, supervise student workers
Budget (Purchasing, monitor program budgets, facilitate preparation of student/faculty expense reports)
Work will be performed on the UW-Milwaukee campus with occasional requests for remote work considered after the initial training period.
Key Job Responsibilities: Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Department:
The University of Wisconsin-Milwaukee College of Health Professions & Sciences offers a wide array of health-related academic programs in biomedical sciences, global health, health care administration, nursing, the rehabilitation sciences, and sustainable peacebuilding serving 2300+ students. The faculty and staff in these areas are training our graduates for high-demand careers. Many of our degree programs are nationally recognized and ranked and have achieved the highest accreditation possible. The academic quality of our programs is excellent, and through our outreach and e-Learning programs, we have extended access to our educational resources to distant locations. Our interdisciplinary collaborations continue to expand, which has enabled us to establish a distinguished presence on campus and become an engine for innovation for southeastern Wisconsin. Through research, our faculty, staff, and students continue to break new ground and pioneer investigations that are helping advance discoveries critical to the health care professions and sciences. We are proudly dedicated to serving our community through fruitful partnership with many organizations, alumni, and friends.
The School of Rehabilitation Sciences & Technology (RS&T) offers programs in Physical Therapy, Communication Sciences & Disorders, Occupational Therapy, Occupational Science and Technology, Athletic Training, and Therapeutic Recreation. The school has a strong focus on healthcare, interprofessional education, clinical experience, evidence-based practice, technology, and patient-centered care.
Compensation:
The target hiring range for this position is $18-23/hr. The final offer will be contingent upon the knowledge, skills, and abilities demonstrated throughout the selection process.
Required Qualifications:
High school diploma or equivalent.
At least two years administrative office management experience in a professional setting.
Experience with business and/or budget record keeping.
Knowledge of complex organizational structure and/or experience with policies, procedures, rules, and regulations.
Knowledge and skills in the use of industry-standard computer application software such as Microsoft Office/Microsoft Office 360, particularly Excel, Word, PowerPoint, Access and Microsoft Internet Explorer for the production of professional-quality projects.
Preferred Qualifications:
Bachelor's degree or higher.
Knowledge of complex program/department/school or university policies, procedures, rules, and regulations from work experience in a university setting.
Knowledge and skill in the use of Adobe Acrobat Pro, Filemaker Pro, Photoshop, Qualtrics electronic surveys, Oracle or PeopleSoft, WEAVE, Digital Measures, and/or html software.
Ability to design brochures, newsletters, posters, invitations, and electronic surveys.
Excellent communication skills as demonstrated in application materials
How to Apply:
Interested applicants are required to apply online a provide a cover letter and detailed resume/CV that addresses your professional level work experience as it relates to all required and preferred qualifications.
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
In instances where the Search and Screen Committee is unable to ascertain from the candidates' application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Contact Information:
Jackson Prowse
prowse@uwm.edu
414-251-6445
Reasonable Accommodations UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact
uwm-jobs@uwm.edu
or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act) For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see
http://www.cleryact.uwm.edu/ , or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Position Title: Administrative Assistant II
Job Category: University Staff
Employment Type: Regular
Job Profile: Administrative Assistant II
Job Duties:
Manage the operations of the RST-Pavilion administrative office and coordinate operations of shared areas. Support academic programs (Doctor of Physical Therapy (DPT), Master of Science in Athletic Training (MSAT), program directors, and faculty in the areas of program administration and accreditation, student support, and marketing. Coordinate and manage suite logistics and operations, purchasing and budget management.
Academic Program support
Administration (Program record keeping, reporting, file management)
Student support (Communicating with and supporting students in areas of onboarding, tracking academic requirements, clinical education, policy compliance.
Accreditation (Collect data and create reports as requested by program administrators, maintain student records.
Marketing and outreach (Maintain and support program recruitment materials (e.g. hard copies, website, social media)
Suite logistics/operations (Maintain office and general supplies, receive visitors, manage mail/deliveries, maintain shared email and calendar accounts, supervise student workers
Budget (Purchasing, monitor program budgets, facilitate preparation of student/faculty expense reports)
Work will be performed on the UW-Milwaukee campus with occasional requests for remote work considered after the initial training period.
Key Job Responsibilities: Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Department:
The University of Wisconsin-Milwaukee College of Health Professions & Sciences offers a wide array of health-related academic programs in biomedical sciences, global health, health care administration, nursing, the rehabilitation sciences, and sustainable peacebuilding serving 2300+ students. The faculty and staff in these areas are training our graduates for high-demand careers. Many of our degree programs are nationally recognized and ranked and have achieved the highest accreditation possible. The academic quality of our programs is excellent, and through our outreach and e-Learning programs, we have extended access to our educational resources to distant locations. Our interdisciplinary collaborations continue to expand, which has enabled us to establish a distinguished presence on campus and become an engine for innovation for southeastern Wisconsin. Through research, our faculty, staff, and students continue to break new ground and pioneer investigations that are helping advance discoveries critical to the health care professions and sciences. We are proudly dedicated to serving our community through fruitful partnership with many organizations, alumni, and friends.
The School of Rehabilitation Sciences & Technology (RS&T) offers programs in Physical Therapy, Communication Sciences & Disorders, Occupational Therapy, Occupational Science and Technology, Athletic Training, and Therapeutic Recreation. The school has a strong focus on healthcare, interprofessional education, clinical experience, evidence-based practice, technology, and patient-centered care.
Compensation:
The target hiring range for this position is $18-23/hr. The final offer will be contingent upon the knowledge, skills, and abilities demonstrated throughout the selection process.
Required Qualifications:
High school diploma or equivalent.
At least two years administrative office management experience in a professional setting.
Experience with business and/or budget record keeping.
Knowledge of complex organizational structure and/or experience with policies, procedures, rules, and regulations.
Knowledge and skills in the use of industry-standard computer application software such as Microsoft Office/Microsoft Office 360, particularly Excel, Word, PowerPoint, Access and Microsoft Internet Explorer for the production of professional-quality projects.
Preferred Qualifications:
Bachelor's degree or higher.
Knowledge of complex program/department/school or university policies, procedures, rules, and regulations from work experience in a university setting.
Knowledge and skill in the use of Adobe Acrobat Pro, Filemaker Pro, Photoshop, Qualtrics electronic surveys, Oracle or PeopleSoft, WEAVE, Digital Measures, and/or html software.
Ability to design brochures, newsletters, posters, invitations, and electronic surveys.
Excellent communication skills as demonstrated in application materials
How to Apply:
Interested applicants are required to apply online a provide a cover letter and detailed resume/CV that addresses your professional level work experience as it relates to all required and preferred qualifications.
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
In instances where the Search and Screen Committee is unable to ascertain from the candidates' application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Contact Information:
Jackson Prowse
prowse@uwm.edu
414-251-6445
Reasonable Accommodations UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact
uwm-jobs@uwm.edu
or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act) For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see
http://www.cleryact.uwm.edu/ , or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.