Ruby's Place
Grant & Financial Operations Associate
Ruby's Place, Castro Valley, California, United States, 94546
Job Description
Job Description
Salary :
$75,000-$80,000 per year Grant & Financial Operations Associate Hybrid Remote / In-Person Full-Time Position (40 hours a week) in Castro Valley, CA (Exempt) Reports To :
Grant Reimbursement Specialist Who We Are Ruby's Place dba Restorative Pathways (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, and wrap around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. There are no barriers to participate in our programs. RP is led by survivors with a focus on reflection, innovation, and connection. We value diversity, and equity across all races, genders, sexualities, and abilities. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate an inclusive workplace that appreciates and emphasizes the voices of those most impacted by violence including women, individuals with disabilities, people of color, and the LGBTQ+ community. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust. We encourage those with lived experience with housing instability, trafficking, domestic violence, and interpersonal violence to join our team. Who You Are You are a detail-oriented, proactive finance professional who thrives in dynamic environments. What qualifications are required for this position? Experience in accounting, reconciliation, or nonprofit finance. Strong critical thinking and investigative skills. Comfort with financial tools such as QuickBooks and Bill.com. A collaborative spirit and commitment to RPs mission and values. A willingness to grow and take initiative in a supportive team environment. Senior-level experience is preferred, but junior candidates with relevant finance backgrounds are encouraged to apply. What You Will Do The Grants & Financial Operations Associate plays a vital role in supporting RPs financial infrastructure and grant management processes. This hybrid position bridges day-to-day financial operations with grant billing and compliance, ensuring timely, accurate, and transparent financial practices. Reporting to the Grant Reimbursement Specialist, this role supports the organizations growth by maintaining clean books, streamlining systems, and enabling real-time financial insights. Operational Responsibilities : Execute accounts payable processes using Bill.com. Assist with credit card reconciliation and payroll support. Maintain accurate financial records and support monthly close processes. Help produce timely financial statements and reports. Strategic Responsibilities : Support invoicing and billing to grants in collaboration with the Grants Reimbursement Specialist. Provide real-time financial data and projections to leadership as needed. Contribute to the development of internal financial systems and tools. Help reduce reliance on external consultants by strengthening internal processes. Compliance and Quality Responsibilities : Ensure timely and accurate grant invoicing and billing. Support compliance with funder requirements and internal controls. Assist in preparing for audits, funder reviews, and financial reporting Maintain documentation and support adherence to financial policies. Financial Responsibilities : Collaborate with the Director of Finance and Grants Reimbursement Specialist to align expenses with grant budgets. Monitor bill payments and ensure timely processing. Support the production of clean, current financial statements within 3045 days of month-end. Assist in tracking restricted and unrestricted funds. Team Member Expectations Communicate clearly and quickly, especially regarding financial matters. Demonstrate strong ownership, accountability, and problem-solving skills. Thrive in a high-growth, fast-paced nonprofit environment. Collaborate closely with finance, HR, and executive teams. Exhibit flexibility, initiative, and a solutions-focused mindset. Working Conditions This position is eligible for hybrid in person & remote work. Time spent on-site versus remote working will be discussed and agreed upon with your supervisor. You are expected to be availableon-site as necessary given business needs. You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress. Travel to the greater Bay Area may be required. Applying The pay scale for the Grants & Financial Operations Associate is $75,000-$80,000 per year (exempt). The benefits that come with working at RP at full-time hours include medical, dental, and vision plans, a life insurance policy, significant vacation, sick time, sabbatical, and immediate vesting in our 403(b) with a generous match. This is a full-time, 40 hours per week, salaried position. This is a hybrid position (flex work), with some days required in office. Applicants must be located in the greater Bay Area. At RP, we are committed to workplace diversity and providing equal employment opportunities. Please also note that we are going to be especially excited about candidates who understand the unique nature of a mission-driven organization and have lived experience or direct experience working with survivors of domestic violence, human trafficking, or violent crime. Preference will be given to internal applicants.
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$75,000-$80,000 per year Grant & Financial Operations Associate Hybrid Remote / In-Person Full-Time Position (40 hours a week) in Castro Valley, CA (Exempt) Reports To :
Grant Reimbursement Specialist Who We Are Ruby's Place dba Restorative Pathways (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, and wrap around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. There are no barriers to participate in our programs. RP is led by survivors with a focus on reflection, innovation, and connection. We value diversity, and equity across all races, genders, sexualities, and abilities. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate an inclusive workplace that appreciates and emphasizes the voices of those most impacted by violence including women, individuals with disabilities, people of color, and the LGBTQ+ community. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust. We encourage those with lived experience with housing instability, trafficking, domestic violence, and interpersonal violence to join our team. Who You Are You are a detail-oriented, proactive finance professional who thrives in dynamic environments. What qualifications are required for this position? Experience in accounting, reconciliation, or nonprofit finance. Strong critical thinking and investigative skills. Comfort with financial tools such as QuickBooks and Bill.com. A collaborative spirit and commitment to RPs mission and values. A willingness to grow and take initiative in a supportive team environment. Senior-level experience is preferred, but junior candidates with relevant finance backgrounds are encouraged to apply. What You Will Do The Grants & Financial Operations Associate plays a vital role in supporting RPs financial infrastructure and grant management processes. This hybrid position bridges day-to-day financial operations with grant billing and compliance, ensuring timely, accurate, and transparent financial practices. Reporting to the Grant Reimbursement Specialist, this role supports the organizations growth by maintaining clean books, streamlining systems, and enabling real-time financial insights. Operational Responsibilities : Execute accounts payable processes using Bill.com. Assist with credit card reconciliation and payroll support. Maintain accurate financial records and support monthly close processes. Help produce timely financial statements and reports. Strategic Responsibilities : Support invoicing and billing to grants in collaboration with the Grants Reimbursement Specialist. Provide real-time financial data and projections to leadership as needed. Contribute to the development of internal financial systems and tools. Help reduce reliance on external consultants by strengthening internal processes. Compliance and Quality Responsibilities : Ensure timely and accurate grant invoicing and billing. Support compliance with funder requirements and internal controls. Assist in preparing for audits, funder reviews, and financial reporting Maintain documentation and support adherence to financial policies. Financial Responsibilities : Collaborate with the Director of Finance and Grants Reimbursement Specialist to align expenses with grant budgets. Monitor bill payments and ensure timely processing. Support the production of clean, current financial statements within 3045 days of month-end. Assist in tracking restricted and unrestricted funds. Team Member Expectations Communicate clearly and quickly, especially regarding financial matters. Demonstrate strong ownership, accountability, and problem-solving skills. Thrive in a high-growth, fast-paced nonprofit environment. Collaborate closely with finance, HR, and executive teams. Exhibit flexibility, initiative, and a solutions-focused mindset. Working Conditions This position is eligible for hybrid in person & remote work. Time spent on-site versus remote working will be discussed and agreed upon with your supervisor. You are expected to be availableon-site as necessary given business needs. You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress. Travel to the greater Bay Area may be required. Applying The pay scale for the Grants & Financial Operations Associate is $75,000-$80,000 per year (exempt). The benefits that come with working at RP at full-time hours include medical, dental, and vision plans, a life insurance policy, significant vacation, sick time, sabbatical, and immediate vesting in our 403(b) with a generous match. This is a full-time, 40 hours per week, salaried position. This is a hybrid position (flex work), with some days required in office. Applicants must be located in the greater Bay Area. At RP, we are committed to workplace diversity and providing equal employment opportunities. Please also note that we are going to be especially excited about candidates who understand the unique nature of a mission-driven organization and have lived experience or direct experience working with survivors of domestic violence, human trafficking, or violent crime. Preference will be given to internal applicants.
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