Celestial AI
Administrative Assistant
We are seeking an experienced Administrative Assistant to support our Office Manager at our Santa Clara headquarters. This full-time, on-site role requires strong time management skills, exceptional professionalism, and the ability to work closely with executives, customers, investors, and internal teams in a collaborative environment. Essential Duties And Responsibilities Deliver high-level administrative support to the management team, ensuring seamless daily operations. This includes but is not limited to Calendar Management and Expense Management. Coordinate and manage domestic and international travel logistics, including preparation of all necessary documentation. Review and maintain conference room calendars to ensure efficient scheduling and minimize conflicts. Plan and coordinate events for executives, including those with customers, investors, board members, partners and employees including scheduling, logistics, catering arrangements, and post-event cleanup. Greet and assist visitors to the office. Act as backup for the Office Manager and Facilities Specialist, maintaining continuity in office operations during absences. As time allows, assist the Talent and People organization by coordinating candidate interviews, managing scheduling, and ensuring positive candidate experiences. Maintain swag inventory and order replenishment to ensure items are stocked and available for distribution. Qualifications Exceptional communication skills, both written and verbal. Corporate experience required. Strong organizational and time-management capabilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Ability to multitask, prioritize effectively, and maintain a professional demeanor. Strong attention to detail and a proactive approach to problem-solving. Positive attitude, flexibility, and the ability to thrive in a fast-paced environment. Ability to lift up to 15 pounds. Location: Santa Clara, CA For California Location: As an early stage start up, we offer an extremely attractive total compensation package inclusive of competitive base salary, bonus and a generous grant of our valuable early-stage equity. The target base salary for this role is approximately $75,000.00 - $100,000.00. The base salary offered may be slightly higher or lower than the target base salary, based on the final scope as determined by the depth of the experience and skills demonstrated by candidate in the interviews. We offer great benefits (health, vision, dental and life insurance), collaborative and continuous learning work environment, where you will get a chance to work with smart and dedicated people engaged in developing the next generation architecture for high performance computing. Celestial AI Inc. is proud to be an equal opportunity workplace and is an affirmative action employer.
We are seeking an experienced Administrative Assistant to support our Office Manager at our Santa Clara headquarters. This full-time, on-site role requires strong time management skills, exceptional professionalism, and the ability to work closely with executives, customers, investors, and internal teams in a collaborative environment. Essential Duties And Responsibilities Deliver high-level administrative support to the management team, ensuring seamless daily operations. This includes but is not limited to Calendar Management and Expense Management. Coordinate and manage domestic and international travel logistics, including preparation of all necessary documentation. Review and maintain conference room calendars to ensure efficient scheduling and minimize conflicts. Plan and coordinate events for executives, including those with customers, investors, board members, partners and employees including scheduling, logistics, catering arrangements, and post-event cleanup. Greet and assist visitors to the office. Act as backup for the Office Manager and Facilities Specialist, maintaining continuity in office operations during absences. As time allows, assist the Talent and People organization by coordinating candidate interviews, managing scheduling, and ensuring positive candidate experiences. Maintain swag inventory and order replenishment to ensure items are stocked and available for distribution. Qualifications Exceptional communication skills, both written and verbal. Corporate experience required. Strong organizational and time-management capabilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Ability to multitask, prioritize effectively, and maintain a professional demeanor. Strong attention to detail and a proactive approach to problem-solving. Positive attitude, flexibility, and the ability to thrive in a fast-paced environment. Ability to lift up to 15 pounds. Location: Santa Clara, CA For California Location: As an early stage start up, we offer an extremely attractive total compensation package inclusive of competitive base salary, bonus and a generous grant of our valuable early-stage equity. The target base salary for this role is approximately $75,000.00 - $100,000.00. The base salary offered may be slightly higher or lower than the target base salary, based on the final scope as determined by the depth of the experience and skills demonstrated by candidate in the interviews. We offer great benefits (health, vision, dental and life insurance), collaborative and continuous learning work environment, where you will get a chance to work with smart and dedicated people engaged in developing the next generation architecture for high performance computing. Celestial AI Inc. is proud to be an equal opportunity workplace and is an affirmative action employer.