SETactive
Executive Personal Assistant
SETactive - Beverly Hills, California, United States, 90211
Work at SETactive
Overview
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Overview
About SET Active
SET creates athleisure designed for
what's
next. Founded on the belief that style and comfort
shouldn't
be mutually exclusive, the brand offers versatile pieces that transition seamlessly from workout to weekend, meeting to coffee run. Blurring the line between form and function, these pieces adapt effortlessly to the everyday girl's ever-changing schedule.
Job Title: Executive Personal Assistant to the CEO Position Summary The CEO and Founder of
S
ET
Active is
seeking
a highly organized, proactive, and resourceful Executive Personal Assistant to support
in
both their
personal and professional domains. This hybrid role is approximately 35% Executive Assistant, 35% Personal Assistant, and 35% House Manager. The ideal candidate is someone who thrives in a dynamic, fast-paced environment, is energized by making someone else's life run more smoothly, and sees Executive Assistant work as a career path-not a
steppingstone
.
You'll
be at the heart of the CEO's orbit,
anticipating
needs before they arise and bringing a calm, solutions-oriented approach to everything you do. This is a highly trusted, detail-heavy role that supports not just the CEO, but the overall rhythm of her home and work life. Key Responsibilities Executive Support Manage a dynamic, fast-changing calendar of meetings, appointments, and calls Schedule internal and external meetings, coordinate prep and follow-ups Track and manage tasks and to-dos on behalf of the CEO Anticipate needs and provide daily administrative support Coordinate with internal stakeholders and external partners professionally and efficiently Handle sensitive company and personal information with discretion Personal Assistant Support Manage personal and family calendar (school schedules, extracurriculars, appointments, hobbies) Schedule medical and personal care appointments Facilitate all online ordering, package opening, and returns Run local errands and coordinate one-off needs Support two family dogs (transport to/from office, occasional walks, grooming coordination) Coordinate with a travel agent for domestic and international travel Assist
with occasional event planning (birthday parties, dinners, holidays) Provide rare backup
childcare
if nanny is out Household Management Schedule and oversee household vendors (nannies,
housekeeper
, gardener, pool service, etc.) Ensure the home is organized, clean, and fully stocked Track household inventory and grocery needs Oversee car maintenance (cleaning, fueling, service scheduling) Pay vendors and manage household check-writing or expense tracking Coordinate repairs, appointments, or upgrades as needed Send daily EOD recaps with updates, next steps, and priorities Qualifications Minimum 3-5 years of experience in an Executive Assistant, Personal Assistant, or Household Manager role Strong organizational skills and a true love for helping others stay on track Comfortable supporting both personal and professional life for a founder/CEO Clear communicator, quick thinker, and proactive problem solver Professional, composed, and adaptable - even when juggling a lot Warm and approachable, especially around children, pets, and family members Able to be direct when coordinating with vendors or managing up Tech-savvy (Google Suite, basic project/task tools, calendar systems) Valid California driver's license and car
required
Core Competencies Anticipatory:
You
don't
wait to be told - you stay two steps ahead Discreet:
Trusted with confidential and sensitive information Organized:
Nothing slips through the cracks under your watch Adaptable:
Able to shift gears between home, kids, errands, meetings, and vendors Professional:
Composed and communicative in all situations Grounded:
You want to grow in this kind of role - not use it as a
stepping stone Warm:
Friendly and personable, with excellent emotional intelligence Direct (when needed):
Able to speak up, follow up, and hold vendors accountable
Additional
Information This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications
required
. Responsibilities may change over tim
e
as business needs evolve. S
ET
A
ctive is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.
We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity or expression, sexual orientation, age,
disability
, veteran status, or any other l
egally
protected
characteristic. If you require a reasonable accommodation during the application or interview process, please contact our Human Resources Manager at
Michelle.Marquis@setactive.co
so we can support you
in accordance with
the American with Disabilities Act (ADA).
#J-18808-Ljbffr
what's
next. Founded on the belief that style and comfort
shouldn't
be mutually exclusive, the brand offers versatile pieces that transition seamlessly from workout to weekend, meeting to coffee run. Blurring the line between form and function, these pieces adapt effortlessly to the everyday girl's ever-changing schedule.
Job Title: Executive Personal Assistant to the CEO Position Summary The CEO and Founder of
S
ET
Active is
seeking
a highly organized, proactive, and resourceful Executive Personal Assistant to support
in
both their
personal and professional domains. This hybrid role is approximately 35% Executive Assistant, 35% Personal Assistant, and 35% House Manager. The ideal candidate is someone who thrives in a dynamic, fast-paced environment, is energized by making someone else's life run more smoothly, and sees Executive Assistant work as a career path-not a
steppingstone
.
You'll
be at the heart of the CEO's orbit,
anticipating
needs before they arise and bringing a calm, solutions-oriented approach to everything you do. This is a highly trusted, detail-heavy role that supports not just the CEO, but the overall rhythm of her home and work life. Key Responsibilities Executive Support Manage a dynamic, fast-changing calendar of meetings, appointments, and calls Schedule internal and external meetings, coordinate prep and follow-ups Track and manage tasks and to-dos on behalf of the CEO Anticipate needs and provide daily administrative support Coordinate with internal stakeholders and external partners professionally and efficiently Handle sensitive company and personal information with discretion Personal Assistant Support Manage personal and family calendar (school schedules, extracurriculars, appointments, hobbies) Schedule medical and personal care appointments Facilitate all online ordering, package opening, and returns Run local errands and coordinate one-off needs Support two family dogs (transport to/from office, occasional walks, grooming coordination) Coordinate with a travel agent for domestic and international travel Assist
with occasional event planning (birthday parties, dinners, holidays) Provide rare backup
childcare
if nanny is out Household Management Schedule and oversee household vendors (nannies,
housekeeper
, gardener, pool service, etc.) Ensure the home is organized, clean, and fully stocked Track household inventory and grocery needs Oversee car maintenance (cleaning, fueling, service scheduling) Pay vendors and manage household check-writing or expense tracking Coordinate repairs, appointments, or upgrades as needed Send daily EOD recaps with updates, next steps, and priorities Qualifications Minimum 3-5 years of experience in an Executive Assistant, Personal Assistant, or Household Manager role Strong organizational skills and a true love for helping others stay on track Comfortable supporting both personal and professional life for a founder/CEO Clear communicator, quick thinker, and proactive problem solver Professional, composed, and adaptable - even when juggling a lot Warm and approachable, especially around children, pets, and family members Able to be direct when coordinating with vendors or managing up Tech-savvy (Google Suite, basic project/task tools, calendar systems) Valid California driver's license and car
required
Core Competencies Anticipatory:
You
don't
wait to be told - you stay two steps ahead Discreet:
Trusted with confidential and sensitive information Organized:
Nothing slips through the cracks under your watch Adaptable:
Able to shift gears between home, kids, errands, meetings, and vendors Professional:
Composed and communicative in all situations Grounded:
You want to grow in this kind of role - not use it as a
stepping stone Warm:
Friendly and personable, with excellent emotional intelligence Direct (when needed):
Able to speak up, follow up, and hold vendors accountable
Additional
Information This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications
required
. Responsibilities may change over tim
e
as business needs evolve. S
ET
A
ctive is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.
We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity or expression, sexual orientation, age,
disability
, veteran status, or any other l
egally
protected
characteristic. If you require a reasonable accommodation during the application or interview process, please contact our Human Resources Manager at
Michelle.Marquis@setactive.co
so we can support you
in accordance with
the American with Disabilities Act (ADA).
#J-18808-Ljbffr