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Office Specialist (Temporary)

Join the dynamic team at the State of Nebraska's Department of Health and Human Services, Division of Public Health, as a full-time Temporary Office Specialist! This is a one-year assignment based in Omaha, supporting the Health Licensure and Investigations Unit. As an Office Specialist, you will play a key role in providing administrative support and excellent customer service to the Office of Children's Services Licensing.

Job Duties:

• Organize and scan archived and current licensing paper files for conversion to electronic files. Format and upload newly created electronic files onto licensing database.
• Work with statewide licensing staff to transfer paper files for conversion to electronic files.
• Provide coverage for Office Technician: answering phones, assisting walk-ins, processing and uploading licensing documents to the public website.
• Provide coverage for Office Specialist positions.

Requirements/Qualifications

Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; OR experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications:

At least 1 year office experience.

Experience with Office Equipment primarily scanner/copiers.

Knowledge of Microsoft Office Suites.

Familiarity with confidentiality practices such as HIPAA.

Knowledge, Skills, and Abilities:

Knowledge of general office procedures, data entry, and recordkeeping

Familiarity with confidentiality practices such as HIPAA

Proficiency in Microsoft Office (Word, Excel, Outlook)

Strong organizational skills with attention to detail

Clear and professional communication, both written and verbal

Ability to manage time, meet deadlines, and work independently

Comfortable adapting to new systems and changing priorities

Able to handle sensitive information with care and discretion

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit:

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.