Metasys Technologies
Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.
Conference Room Coordinator
Boston, MA 02210
5 Months (temp to hire)
M-F (8:00 AM - 5:00 PM)
Overview: This position supports daily operations at a solo-person site, with a primary focus on Conference Room Management and Set-Up. The role requires extensive walking, physical labor, and consistent customer interaction. Must be able to lift, move, and arrange furniture and AV equipment, manage conference room scheduling, and assist with additional office services such as mail, copy, and print support. Flexibility, professionalism, and attention to detail are essential.
Responsibilities:
Manage all aspects of conference room set-up, breakdown, and cleanliness across four buildings Set up and move tables, chairs, and AV equipment based on meeting requirements Schedule, coordinate, and manage room requests; ensure setups meet client expectations Provide high-level customer service and daily client interaction Monitor and reorder office supply inventory Maintain clean, stocked, and organized common areas Assist with other services as needed, including mail delivery, copy/print production, shipping/receiving Support inspections, work order creation, contractor monitoring, and facility reporting Follow safety procedures and established service standards Complete required reports and provide data to leadership and customer Work independently, follow instructions, stay task-focused, and take initiative Requirements:
High school diploma or GED required 1+ years of related experience in B2B, customer-facing, or technical support roles Previous experience in conference/event room setup strongly preferred Must be physically capable of lifting up to 55 lbs and, with assistance, up to 100 lbs Ability to walk and stand for extended periods in a large facility Strong communication skills (verbal and written) Basic technical aptitude and ability to operate PC, copiers, multifunction devices, AV, imaging & mail equipment Ability to work independently, multitask, and meet deadlines Professional appearance and demeanor Flexible schedule required Must commute via public transportation (no free parking at site)
Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.
Overview: This position supports daily operations at a solo-person site, with a primary focus on Conference Room Management and Set-Up. The role requires extensive walking, physical labor, and consistent customer interaction. Must be able to lift, move, and arrange furniture and AV equipment, manage conference room scheduling, and assist with additional office services such as mail, copy, and print support. Flexibility, professionalism, and attention to detail are essential.
Responsibilities:
Manage all aspects of conference room set-up, breakdown, and cleanliness across four buildings Set up and move tables, chairs, and AV equipment based on meeting requirements Schedule, coordinate, and manage room requests; ensure setups meet client expectations Provide high-level customer service and daily client interaction Monitor and reorder office supply inventory Maintain clean, stocked, and organized common areas Assist with other services as needed, including mail delivery, copy/print production, shipping/receiving Support inspections, work order creation, contractor monitoring, and facility reporting Follow safety procedures and established service standards Complete required reports and provide data to leadership and customer Work independently, follow instructions, stay task-focused, and take initiative Requirements:
High school diploma or GED required 1+ years of related experience in B2B, customer-facing, or technical support roles Previous experience in conference/event room setup strongly preferred Must be physically capable of lifting up to 55 lbs and, with assistance, up to 100 lbs Ability to walk and stand for extended periods in a large facility Strong communication skills (verbal and written) Basic technical aptitude and ability to operate PC, copiers, multifunction devices, AV, imaging & mail equipment Ability to work independently, multitask, and meet deadlines Professional appearance and demeanor Flexible schedule required Must commute via public transportation (no free parking at site)
Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.