It's All Here - Working at Texas A&M
Administrative Associate II
It's All Here - Working at Texas A&M, College Station, Texas, United States, 77840
Administrative Associate II
The Administrative Associate II will work under general supervision and provide routine administrative support work. Opportunities to Contribute: Greet and assist visitors, staff, and faculty. Answer multi-line phone, direct calls, and take messages. Apply, interpret, and communicate policies and procedures and serve as a resource for answering questions regarding policies. Receive, sort, and distribute all incoming mail. Give out departmental voucher numbers as needed. Organize and promote and run the departmental fundraiser for SECC every year. Maintain office supplies and equipment. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. Prepare rooms for events and set up and clean up as needed. Arrange lunches for faculty meetings and graduate student lunch and learn (biweekly). Arrange all facility tours and retrieve all signed permission forms for any underage facility visitors. Help gather and edit DOE and REU proposals, and arrange and send DOE highlights submissions. Maintain a customer database with contact information and a database of contacts and purchase orders. Keep track of amounts and periods of performance on open contracts/purchase orders. Serve as a backup for travel coordination. Qualifications: High school diploma or equivalent combination of education and experience. Two years of related experience. Ability to stand, walk, use stairs and occasionally hand-carry light duty equipment. A well-qualified candidate will also possess: Previous experience with AggieBuy and Emburse or similar software. Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Effective verbal and written communication skills. Salary: Compensation will be commensurate based on the selected candidate's education and experience. Special Note: Because all or a portion of your salary may be funded by grants or contracts, your continuing salary and overall employment is contingent upon availability of these funds in the future. What You Need to Do: Apply! Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. The Texas A&M University Cyclotron Institute, a Department of Energy University Facility, is jointly supported by DOE and the State of Texas and is a major technical and educational resource for the state and the nation. At the Institute, we focus on conducting basic research, educating students in accelerator-based science and technology, and providing technical capabilities for a wide variety of applications in space science, materials science, analytical procedures and nuclear medicine. Approximately 100 Institute members
scientists, engineers, technicians, support staff, graduate students and undergraduate students
are involved in these programs.
The Administrative Associate II will work under general supervision and provide routine administrative support work. Opportunities to Contribute: Greet and assist visitors, staff, and faculty. Answer multi-line phone, direct calls, and take messages. Apply, interpret, and communicate policies and procedures and serve as a resource for answering questions regarding policies. Receive, sort, and distribute all incoming mail. Give out departmental voucher numbers as needed. Organize and promote and run the departmental fundraiser for SECC every year. Maintain office supplies and equipment. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. Prepare rooms for events and set up and clean up as needed. Arrange lunches for faculty meetings and graduate student lunch and learn (biweekly). Arrange all facility tours and retrieve all signed permission forms for any underage facility visitors. Help gather and edit DOE and REU proposals, and arrange and send DOE highlights submissions. Maintain a customer database with contact information and a database of contacts and purchase orders. Keep track of amounts and periods of performance on open contracts/purchase orders. Serve as a backup for travel coordination. Qualifications: High school diploma or equivalent combination of education and experience. Two years of related experience. Ability to stand, walk, use stairs and occasionally hand-carry light duty equipment. A well-qualified candidate will also possess: Previous experience with AggieBuy and Emburse or similar software. Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Effective verbal and written communication skills. Salary: Compensation will be commensurate based on the selected candidate's education and experience. Special Note: Because all or a portion of your salary may be funded by grants or contracts, your continuing salary and overall employment is contingent upon availability of these funds in the future. What You Need to Do: Apply! Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. The Texas A&M University Cyclotron Institute, a Department of Energy University Facility, is jointly supported by DOE and the State of Texas and is a major technical and educational resource for the state and the nation. At the Institute, we focus on conducting basic research, educating students in accelerator-based science and technology, and providing technical capabilities for a wide variety of applications in space science, materials science, analytical procedures and nuclear medicine. Approximately 100 Institute members
scientists, engineers, technicians, support staff, graduate students and undergraduate students
are involved in these programs.