Fuze HR Solutions Inc.
Job Description
Job Title :
Executive Assistant to Vice President Location :
Irvine, CA Salary :
Up to $100,000 About the Role We are looking for a sharp, highly organized Executive Assistant to support a very detail-oriented and selective Vice President. This role requires someone with excellent judgment, a proactive mindset, and the ability to manage complex schedules and priorities with precision. The ideal candidate thrives in high-expectation environments, has thick skin, and knows how to navigate last-minute changes with ease and grace. Key Responsibilities Manage the VP’s daily calendar, including scheduling, confirmations, and ensuring proper prep for every meeting Coordinate complex travel arrangements, including flights, accommodations, and detailed itineraries Draft and proofread high-level correspondence, reports, and presentation materials with flawless accuracy Serve as the point of contact between the VP and both internal teams and external partners Anticipate needs and proactively provide support to ensure the VP stays ahead of deadlines and deliverables Organize meetings, prepare agendas, and take follow-up actions as needed Manage expense reports, office tasks, and any administrative follow-through Maintain confidentiality and professionalism at all times Help maintain structure, clarity, and organization in a constantly evolving day-to-day Qualifications Minimum 5 years of experience supporting senior executives, ideally in a fast-paced or high-performance environment Demonstrated ability to manage and prioritize multiple tasks with a high level of attention to detail Proficiency in Microsoft Office Suite and calendar management systems Excellent written and verbal communication skills A calm, composed approach and a true team-player mentality Ability to take feedback and adjust quickly Strong sense of urgency and discretion Why This Role This is a unique opportunity to support a high-caliber executive who values excellence and precision. You’ll play a critical role in keeping things moving and making a real impact in the success of the business.
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Executive Assistant to Vice President Location :
Irvine, CA Salary :
Up to $100,000 About the Role We are looking for a sharp, highly organized Executive Assistant to support a very detail-oriented and selective Vice President. This role requires someone with excellent judgment, a proactive mindset, and the ability to manage complex schedules and priorities with precision. The ideal candidate thrives in high-expectation environments, has thick skin, and knows how to navigate last-minute changes with ease and grace. Key Responsibilities Manage the VP’s daily calendar, including scheduling, confirmations, and ensuring proper prep for every meeting Coordinate complex travel arrangements, including flights, accommodations, and detailed itineraries Draft and proofread high-level correspondence, reports, and presentation materials with flawless accuracy Serve as the point of contact between the VP and both internal teams and external partners Anticipate needs and proactively provide support to ensure the VP stays ahead of deadlines and deliverables Organize meetings, prepare agendas, and take follow-up actions as needed Manage expense reports, office tasks, and any administrative follow-through Maintain confidentiality and professionalism at all times Help maintain structure, clarity, and organization in a constantly evolving day-to-day Qualifications Minimum 5 years of experience supporting senior executives, ideally in a fast-paced or high-performance environment Demonstrated ability to manage and prioritize multiple tasks with a high level of attention to detail Proficiency in Microsoft Office Suite and calendar management systems Excellent written and verbal communication skills A calm, composed approach and a true team-player mentality Ability to take feedback and adjust quickly Strong sense of urgency and discretion Why This Role This is a unique opportunity to support a high-caliber executive who values excellence and precision. You’ll play a critical role in keeping things moving and making a real impact in the success of the business.
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