Office Services Assistant

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Office Services Assistant

Apply remote type In Person locations Washington, D.C. time type Full time posted on Posted 2 Days Ago job requisition id R2691

Job Description Summary:

Fenwick is seeking an Office Services Assistant in our Washington, DC office. The Office Services Assistant will provide a variety of reception and facilities services to personnel in the Washington DC office.
This is a 100% onsite role. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 8:00 am - 5:00 pm.

Job Description:

• Complete specialized or complex copy projects for attorneys and staff as requested.
• Collects, sorts, routes, and/or delivers mail including pouch and interoffice distributions.
• Receives and distributes office supplies, including special orders for supplies and equipment.
• Organizes and stocks new employee and visitor offices and workstations.
• Maintains adequate supply of standard office supplies in all satellite copy/fax areas.
• Organizes office supplies in all satellite copy/fax areas so they are visible and easy to find.
• Assists with kitchen and conference room maintenance, as directed.
• Assists with general conference room set-ups and clean-ups (equipment, office supplies and food and beverage service) and restocks beverages and office supplies in conference rooms, as necessary.
• Respond to inquiries from staff via the DC Facilities email address, to requests for assistance with office services related projects.
• Provide back-up support to the reception desk as needed to greets and direct visiting attorneys, clients, and guests.
• Responds, through DC Reception email address, to requests for assistance with conference center and catering requests, as necessary.
• Participate as a team member on numerous special projects, as requested.
• Maintains regular communication with personnel at all levels.
• Performs other related duties as assigned.

Desired Skills and Qualifications:

• Strong customer service orientation.
• Ability to follow instructions and procedures.
• Works well with others in a team environment.
• Willingness and ability to walk between conference rooms, utility rooms and kitchens throughout the day.
• Ability to effectively communicate with staff and vendors about set-up and clean-up requirements.
• Ability to communicate effectively and to follow instructions from a diverse group of clients, attorneys, staff and vendors.
• Ability to work overtime as needed to ensure adequate coverage.
• Willingness to periodically alter schedule to meet the needs of the department.
• Computer proficient, with the ability to utilize MS Office.

Reporting to the Office Administrator, the ideal candidate will have 1-2 years of experience in a law firm or professional services environment supporting office services and facilities teams. Experience in one or more of the following areas: catering, mail services, copy/fax/scan services, or reception duties. Some college preferred.

Benefits and Compensation Details:

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.

The anticipated range for this position is:

$51,000 - $69,000

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

For more than five decades, Fenwick & West has helped some of the worlds most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation.

Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation.

With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demandand deservenew ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year.

Equal Opportunity Employer

Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws.We are committed to providing equal employment opportunities for all.

Agency Submissions

At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here .

San Francisco Fair Chance Ordinance

Pursuant to theSan Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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