AP Staff Accountant

Job Title: AP Staff Accountant
Department: Finance
Location: New York, NY - Hybrid Position
Job Type: Full-Time
Job Summary: The AP (Accounts Payable) Staff Accountant is responsible for ensuring timely and accurate processing of all accounts payable transactions for the hotel. This includes invoice verification, coding, approval routing, payment processing, and vendor communications. The ideal candidate will uphold accounting standards while supporting the financial integrity and operational efficiency of the property.
Job Duties And Functions

• Process and code all incoming invoices in accordance with company policies and procedures.
• Ensure invoices are properly authorized and matched with purchase orders and receiving documents, when applicable.
• Maintain accurate and organized files for invoices, vendor statements, and payment records.
• Prepare weekly payment runs including checks, ACH, and wire transfers.
• Reconcile vendor statements and respond to vendor inquiries in a timely and professional manner.
• Support month-end closing activities, including accruals and accounts payable reporting.
• Assist with audits by providing necessary documentation and explanations.
• Collaborate with hotel department heads to ensure compliance with expense coding and approval processes.
• Monitor aging reports and resolve outstanding payables to ensure timely payments.
• Perform other related duties as assigned by the Director of Finance or Area Accounting Manager.
  

Required Skills, Experience And Knowledge

• Associate or bachelors degree in Accounting, Finance, or related field preferred.
• 1-3 years of accounts payable or general accounting experience, preferably in hospitality or multi-unit environments.
• Proficiency with accounting software and Microsoft Office (Excel, Outlook, Word).
• Strong attention to detail and ability to handle high volume processing.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills to work effectively with internal teams and vendors.
• Ability to maintain confidentiality and adhere to company financial policies.
  

Working Conditions

• Primarily office environment within the hotel setting.
• Must be able to sit for long periods and operate a computer and office equipment.
• Occasional need to work extended hours during closing periods or audits.
  

Salary Range: $30.00 per hour
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