Senior Payroll Clerk

Join to apply for the Senior Payroll Clerk role at Helix Energy Solutions Group

Helix ESG seeks a dynamic and talented Senior Payroll Clerk out of our Houston corporate office. Under the supervision of the Payroll Supervisor, the Senior Payroll Clerk will process payroll for multiple entities on a bi-weekly schedule, including special payrolls.

Primary Duties & Responsibilities

• Operate Oracle Time & Labor and Oracle Payroll Systems.
• Process in-house payroll for multiple companies (bi-weekly & special payrolls) using Oracle Payroll.
• Handle Quick Pays and employee maintenance entries in Oracle.
• Verify Oracle production mailer for new hires, terminations, and changes.
• Manage time entry for offshore employees in Oracle Time & Labor (OTL) and verify team members' time entries.
• Monitor weekly timecard audits and resolve discrepancies.
• Set up, maintain, and stop child support, garnishments, levies, etc., on employee records within Oracle.
• Run pre-payroll audit reports and transfer time from OTL into BEE (batch element entry).
• Execute OT explosion programs, validate, and transfer OTL BEE batches into Oracle Element Entries.
• Manage BEE entries (adjustments, special pay, etc.), research, prepare, and validate before transfer.
• Run payroll processes for all companies and payrolls, audit, correct, and rerun as necessary.
• Perform post-payroll audits and run related reports.
• Print checks, run NACHA files, and handle bank transfers.
• Prepare paperwork for tax payments and ensure tax balancing accuracy.
• Generate final payroll reports for documentation.
• Manage internal Helix PayrollCorp communications.
• Verify employment (VOE), conduct research, and respond to verification requests.
• Handle Sea-time Letters and monitor child support, garnishments, and tax levies.
• Assist with audit and legal requests, ensuring timely and accurate data provision.
• Record earnings and tax implications for stock transactions, ensuring compliance.
• Support offshore shadow payroll processing for locations like Singapore and the UK.
• Assist with Oracle system upgrades, patches, and documentation.
• Contribute to month-end, quarter-end, and year-end reconciliations and reporting.
• Provide backup support for team members as needed.
• Ensure proper documentation and secure storage of payroll records.
• Participate in special projects as required.

Education

High School Degree or Equivalent GED.

Experience & Skills

• Minimum of 5 years of hands-on payroll processing experience, with a focus on in-house payroll administration.
• Proficiency in Microsoft Word and Excel.
• Expertise in processing payroll for various employee types, ensuring accuracy and timeliness.
• Deep understanding of federal, state, and local payroll tax laws and compliance (FLSA, garnishments, tax withholding).
• Experience with wage/hour calculations, benefits deductions, adjustments, and complex payroll scenarios like commissions, bonuses, and overtime.

Additional Responsibilities

• Experience with year-end payroll processes, including W-2 preparation and tax filings.
• Strong organizational and time management skills to prioritize tasks effectively.
• Ability to work under pressure and meet deadlines during peak periods or year-end.
• Proven accuracy in managing employee records and maintaining confidentiality.
• Collaborate with HR, accounting, and other departments to resolve payroll issues promptly.

Helix Energy Solutions Group is an equal opportunity employer.