Construction Buyer (Bond Funded) - Purchasing Department - School Year

Position Type:
Certified Professional/Professional (Non-Campus)
Date Posted:
6/26/2025
Location:
Purchasing / Central Warehouse
Spring Branch Independent School District
Job Description
Construction Buyer (Bond Funded)
Job Title:
Construction Buyer (Bond Funded)
Reports To:
Assistant Director of Procurement Services
Classification:
Professional Staff
Wage/Hour Status:
Exempt
Days:
230
Salary:
See Compensation Plan for Administrative/Professional Pay Plan, Pay Grade 102
Contract:
None
Date Revised:
06/16/2025
Primary Purpose:
Responsible for the preparation and administration of complex purchases of goods and services, construction procurement, and support of district operations by competitive bidding, informal quotation, and negotiations in accordance with established policies and procedures and state purchasing laws.
Qualifications/Skills:
Education/Certification:

• Bachelor's degree in business related field preferred
• TASBO and/or CPPB/CPPO Certification required.

Special Knowledge/Skills:

• Advanced skills and experience in effectively operating Windows applications of Microsoft Word, Excel and Access i.e. word processing, spreadsheets, etc.
• Advance skills in developing and preparing specifications and scopes of work. Experience in expediting/implementing large orders, turn-key projects.
• Possess excellent computer and research skills and experience with an automated purchasing system.
• Knowledge of Texas school district/municipal purchasing laws, rules and regulations.
• Knowledge of District purchasing practices and procedures. Knowledge of and skill in applying advanced purchasing tools and techniques.
• Possess strong communication skills with the ability to maintain effective working relations with internal customers and vendor community.
• Ability to work with numbers in an accurate and rapid manner.
• Ability to organize, prioritize, meet established deadlines and handle multiple tasks.
• Ability to maintain accurate, confidential and auditable records.
• Ability to communicate effectively (verbal and written) using proper English grammar.

Experience:

• Three (3) years of experience in the procurement of supplies and services or finance preferred.
• Three (3) years purchasing and/or finance experience with a school district or public/private agency preferred.
• Experience conducting public bid openings.
• Skilled in scheduling and follow-up.

Major Duties and
Responsibilities:
Procurement Administration:

• Develops/coordinates timeline schedule for invitation to bid or request for proposals.
• Collaborate with end-users to develop specifications and scopes of work, determine methods of procurement and issue complex solicitation documents in compliance with District policies and State/Federal procurement laws.
• Review vendor responses for compliance with solicitation requirements, chair evaluation committees, perform pricing analysis and recommend contract awards that result in best value procurements for the district.
• Review, revise, analyze, expedite and approve complex purchase requisitions or contracts and assist in issuance of district purchase orders and contracts.
• Conduct public openings, briefings and meets as warranted.
• Conduct negotiations, review and prepare contracts and provide administration of on-going contracts and contract issues.
• Develop highly technical specifications and scope of work used in solicitation documents.
• Monitor purchase requisitions, bids, proposals and quotes to ensure compliance with laws, TEA guidelines, board policies and administrative procedures.
• Monitor vendor performance and track warranty information. Investigate and track price trends on annual purchases. Locate and promote new sources of competitive supply.
• Serves as the initial level of mediation in disputes regarding the selection of award bidders and issues of vendor performance and prepares appropriate documentation of the conferences and rulings within the appeal process procedures
• Provide overall Planning and Construction procurement support. Assist in training campus and department personnel. Oversee the expediting of purchases and facilitate deliveries.

Communication:

• Act and serve as liaison between vendors and district personnel, interpret, proof and clarify contract provisions, procurement processes and legal responsibilities to ensure overall conformance and compliance.
• Act as buying team lead for all construction procurement.
• Maintain confidentiality and excellent public relations with all parties.

Clerical Support:

• Maintain and monitor construction contract files and change orders.
• Process purchase orders and payment authorizations, bids, proposals and other solicitation documents.
• Prepare board agenda items. Resolve complex issues concerning terms and conditions, price, delivery, etc. related to contracts, agreements and purchases.
• Develop and define and assist with vendor/contractor evaluation processes.

Other:

• Be familiar with and assist with duties assigned to other division personnel when necessary.
• Maintain a positive attitude and a neat and professional appearance that exemplifies confidence and professionalism.
• Perform other duties as assigned.

Supervisory
Responsibilities:
None
Equipment Used:
Computer and various office equipment.
Working Conditions:
Mental Demands:

• Maintain emotional control under stress.
• Work with frequent interruptions.
• This position requires regular in-person interaction with the public.

Physical Demands:

• Repetitive hand motions.
• Prolonged use of the computer.
• Lifting documents weighing up to 25 pounds.
• Ability to work independently, long hours having increased responsibilities.
• Driving a motor vehicle within the county and state.
• Periods of stressful and challenging interpersonal management.

Application Procedure:
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Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.