Confidential
Executive Assistant to Chief Executive Officer
The Executive Assistant will be responsible for supporting the CEO.
ESSENTIAL JOB RESPONSIBILITIES :
- E-mail Organization for the CEO, including sorting, distributing, drafting responses, and managing related activities.
- Review select documents for the CEO and provide analysis as appropriate.
- Create and review the call list with the CEO, tracking calls and reminders.
- Manage the CEO's calendar, including meetings, appointments, and engagements.
- Coordinate travel arrangements with travel agents, including flights, accommodations, and ground transportation.
- Organize details for events such as meetings and social gatherings.
- Handle highly confidential information with discretion.
- Participate in meetings, prepare notes, and distribute as needed.
- Screen incoming phone calls.
- Perform other administrative duties as assigned.
KNOWLEDGE, EXPERIENCE AND SKILLS :
- Strong organizational skills for managing large volumes of information.
- Flexibility to work evenings and late nights if required.
- Professional appearance and demeanor.
- Effective communication with clients and vendors.
- Ability to build positive relationships within the organization.
- Resourcefulness and efficiency with minimal guidance.
- Multitasking and handling multiple projects.
- Sound judgment and decision-making abilities.
- Meeting deadlines consistently.
- Ability to work independently.
- Attention to detail.
- Exceptional verbal and written communication skills.
- Problem-solving and creative thinking.
- Proactive attitude.
- Proficiency in MS Office applications: Outlook, Word, Excel, PowerPoint.
EDUCATION, CERTIFICATIONS AND LICENSES :
- Bachelor’s Degree required.
Seniority level
- Not Applicable
Employment type
- Full-time
Job function
- Administrative
Industries
- Executive Offices, Financial Services, Real Estate
This job is active and accepting applications.
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