NY Staffing
Accounts Payable Specialist
We are seeking a detail-oriented Accounts Payable Specialist to join our client's team in Clifton Park. This role is ideal for someone who thrives in a fast-paced environment, has a strong understanding of accounting principles, and can handle multiple priorities with accuracy and professionalism. Key Responsibilities
Review, verify, and process invoices in compliance with company policies and procedures. Match purchase orders to invoices, code appropriately, and set invoices up for payment. Enter and upload invoices into the accounting system. Track and process employee expense reports. Prepare and process electronic payments (checks, ACH, wire). Monitor accounts to ensure timely payments and resolve any discrepancies. Post transactions to journals, ledgers, and other accounting records. Reconcile accounts payable transactions and prepare account analyses. Maintain accurate vendor files and historical records. Communicate with vendors and respond to inquiries promptly. Provide supporting documentation for audits. Prepare and mail 1099 forms for all companies. Prepare and enter lien waivers. Compile and pay property and school taxes. Collect, enter, and monitor subcontractor agreements, insurance documentation, and Fair Play Act compliance requirements. Job Costing
Import job cost estimates into the system. Review job cost reports for accuracy. Administrative Support
Transfer files as needed. Open and distribute incoming mail. Assist with receptionist duties, including answering phones and greeting visitors. Route faxes and handle miscellaneous office errands as directed. Requirements
College degree in Accounting or related field, or equivalent combination of education and work experience. Proficiency with accounting software; Sage/Timberline preferred. Experience with general ledger, job cost, and intercompany accounting. Strong skills in Microsoft Word, Excel, and Outlook. Exceptional attention to detail and accuracy. Excellent organizational, time management, and multitasking skills. Strong oral and written communication abilities. Positive, team-oriented attitude with a strong work ethic. Ability to adapt to changing priorities in a fast-paced work environment. Commitment to handling confidential information with integrity.
We are seeking a detail-oriented Accounts Payable Specialist to join our client's team in Clifton Park. This role is ideal for someone who thrives in a fast-paced environment, has a strong understanding of accounting principles, and can handle multiple priorities with accuracy and professionalism. Key Responsibilities
Review, verify, and process invoices in compliance with company policies and procedures. Match purchase orders to invoices, code appropriately, and set invoices up for payment. Enter and upload invoices into the accounting system. Track and process employee expense reports. Prepare and process electronic payments (checks, ACH, wire). Monitor accounts to ensure timely payments and resolve any discrepancies. Post transactions to journals, ledgers, and other accounting records. Reconcile accounts payable transactions and prepare account analyses. Maintain accurate vendor files and historical records. Communicate with vendors and respond to inquiries promptly. Provide supporting documentation for audits. Prepare and mail 1099 forms for all companies. Prepare and enter lien waivers. Compile and pay property and school taxes. Collect, enter, and monitor subcontractor agreements, insurance documentation, and Fair Play Act compliance requirements. Job Costing
Import job cost estimates into the system. Review job cost reports for accuracy. Administrative Support
Transfer files as needed. Open and distribute incoming mail. Assist with receptionist duties, including answering phones and greeting visitors. Route faxes and handle miscellaneous office errands as directed. Requirements
College degree in Accounting or related field, or equivalent combination of education and work experience. Proficiency with accounting software; Sage/Timberline preferred. Experience with general ledger, job cost, and intercompany accounting. Strong skills in Microsoft Word, Excel, and Outlook. Exceptional attention to detail and accuracy. Excellent organizational, time management, and multitasking skills. Strong oral and written communication abilities. Positive, team-oriented attitude with a strong work ethic. Ability to adapt to changing priorities in a fast-paced work environment. Commitment to handling confidential information with integrity.