Varite
Pay rate range: $22-24/hr.
A Brief Overview The Workplace Services team is responsible for operating Client facilities throughout the world. We govern the full lifecycle of our facilities, from site selection, leasing, design, and construction to ongoing operations. Our team plays a critical role in the workplace experiences that our colleagues have every day! Reporting to the Real Estate and Facilities Manager you will be responsible for greeting customers, colleagues, and visitors at the Dublin Client office, answering calls and providing a wide range clerical and administrative services in support of Client's Vision and Mission. As the first impression of Client to our visitors, colleagues, and callers, this role is a critical part of ensuring a positive interaction and experience.
What you will do:
Delivers excellent customer service to incoming customers, visitors, and colleagues. Ensures all visitors and guests are professionally greeted and connected with their Client host. Answers and manages incoming calls in a professional manner. Mail scanning services to support all business lines. Manages the Visitor Management process including check-in, and distribution of Security Access badges. Serves as a resource for department needs including preparing documents, presentations, printing, scanning, etc. Serves as a resource and coordinator for on-site meetings and events. (i.e. furniture set up in conference rooms and receiving catering orders for onsite rep) Works as a contributing team member toward Workplace Services goals. Education Qualifications
General education, vocational training and/or on-the-job training required Experience Qualifications
Typically 2+ years experience as a Receptionist, Office Coordinator, Administrative Assistant, or equivalent combination of education and/or related work experience required Experience in a corporate or professional work environment preferred Skills and Abilities
Excellent customer service skills Excellent verbal, written, communication, and interpersonal skills Ability to communicate and connect with employees at all levels of the organization Ability to multitask and resume focus after interruptions Ability to operate standard office equipment, including copiers, printers, scanners, and postage machines Ability to communicate with co-workers, clients, vendors, and other callers Ability to interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals Ability to communicate routine reports and correspondence Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities Proficient in Microsoft Office Suite, Microsoft Teams, and email A demonstrated commitment to high professional ethical standards and a diverse workplace Travel Requirements No travel required
Work Environment
Work in clean, pleasant, and comfortable home or office setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. While performing the duties of this job, the employee is constantly required to sit and use hands to operate telephone, type and operate computer and mouse. The employee frequently is required to talk, hear, and bend and twist neck. The employee is occasionally required to stand, move, bend at waist, stoop, crouch, crawl or kneel. The employee may occasionally lift and/or move up to 15 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Please Note:
Client reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.
A Brief Overview The Workplace Services team is responsible for operating Client facilities throughout the world. We govern the full lifecycle of our facilities, from site selection, leasing, design, and construction to ongoing operations. Our team plays a critical role in the workplace experiences that our colleagues have every day! Reporting to the Real Estate and Facilities Manager you will be responsible for greeting customers, colleagues, and visitors at the Dublin Client office, answering calls and providing a wide range clerical and administrative services in support of Client's Vision and Mission. As the first impression of Client to our visitors, colleagues, and callers, this role is a critical part of ensuring a positive interaction and experience.
What you will do:
Delivers excellent customer service to incoming customers, visitors, and colleagues. Ensures all visitors and guests are professionally greeted and connected with their Client host. Answers and manages incoming calls in a professional manner. Mail scanning services to support all business lines. Manages the Visitor Management process including check-in, and distribution of Security Access badges. Serves as a resource for department needs including preparing documents, presentations, printing, scanning, etc. Serves as a resource and coordinator for on-site meetings and events. (i.e. furniture set up in conference rooms and receiving catering orders for onsite rep) Works as a contributing team member toward Workplace Services goals. Education Qualifications
General education, vocational training and/or on-the-job training required Experience Qualifications
Typically 2+ years experience as a Receptionist, Office Coordinator, Administrative Assistant, or equivalent combination of education and/or related work experience required Experience in a corporate or professional work environment preferred Skills and Abilities
Excellent customer service skills Excellent verbal, written, communication, and interpersonal skills Ability to communicate and connect with employees at all levels of the organization Ability to multitask and resume focus after interruptions Ability to operate standard office equipment, including copiers, printers, scanners, and postage machines Ability to communicate with co-workers, clients, vendors, and other callers Ability to interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals Ability to communicate routine reports and correspondence Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities Proficient in Microsoft Office Suite, Microsoft Teams, and email A demonstrated commitment to high professional ethical standards and a diverse workplace Travel Requirements No travel required
Work Environment
Work in clean, pleasant, and comfortable home or office setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. While performing the duties of this job, the employee is constantly required to sit and use hands to operate telephone, type and operate computer and mouse. The employee frequently is required to talk, hear, and bend and twist neck. The employee is occasionally required to stand, move, bend at waist, stoop, crouch, crawl or kneel. The employee may occasionally lift and/or move up to 15 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Please Note:
Client reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.