About the Job
Company : AdsGency AI
Location : Onsite (SF Bay Area preferred)
Employment Type : Full-Time
About AdsGency AI
Were AdsGency AI an AI-native startup building multi-agent systems to automate digital advertising across Google, Meta, TikTok, and more. Our platform replaces manual ad operations with autonomous LLM agents that launch, manage, and scale campaigns end-to-end.
Were backed by top-tier investors and building fast. As we scale our team, events, and daily ops, were hiring a high-agency, low-ego Operations Specialist to help us stay sharp, move fast, and keep the chaos organized.
The Role Operations Specialist (Events, Schedules, Office & GTM Ops)
This is a hybrid operator role: part EA, part office ops, part event planner, part marketing ops enabler. Youll sit at the center of our fast-moving team and work across:
Executive scheduling and coordination
Office logistics and team enablement
Event planning and team offsites
Marketing operations and GTM workflow support
Youre a builder, a fixer, and a calendar whisperer. You keep systems humming and people unblocked from board meetings to offsite dinners to Google Sheet dashboards.
What Youll Do
Coordinate executive calendars , investor meetings, team offsites, and internal 1:1s
Own office operations : supplies, vendor setup, space coordination, team equipment
Plan events and logistics : internal dinners, speaker series, conference support, hackathons
Support marketing ops : maintain Notion pages, organize creative assets, track email sends
Build and improve internal systems (e.g., Notion docs, Airtable tracking, Slack workflows)
Create structure where there is chaos , but do it flexibly
Run special projects for founders and cross-functional teams
Handle the unsexy but critical we ship, not shuffle
What You Bring
13+ years in operations, executive support, or people/office management
Youve coordinated across leadership, vendors, and fast-moving teams
You write clearly and follow up like your life depends on it
You have taste in events, systems, brand, and how teams run
Youre fluent in Google Calendar, Slack, Notion, and Google Sheets
You know how to keep things moving, even without a perfect process
You ask, How can I make this smoother? and then go do it
Youre thoughtful under pressure, and always default to ownership
Bonus Points
Youve worked at an early-stage startup (SeedSeries A)
Youve planned a team offsite, speaker event, or investor dinner
Youve run marketing ops or helped manage email/newsletter/campaign workflows
Youve handled startup office ops shipping, keys, security, vendors
Youve built dashboards, forms, or automations in Notion, Zapier, or Airtable
What Youll Get
Competitive salary + early equity
Work closely with founders and leadership
Autonomy and ownership over key systems and experiences
The ability to help scale a top-tier AI startup from the ground up
A team that moves fast, takes care of each other, and ships daily
#J-18808-Ljbffr