Oklahoma State University
Administrative Assistant, Academic Affairs-1353
Oklahoma State University, Langston, Oklahoma, us, 73050
Administrative Assistant, Academic Affairs-1353
Job no:
492504 Work type:
Staff Full-time Location:
Langston Categories:
Administrative Support, Academic Services/Student Support
Campus
LANGSTON
Contact Name & Email
Nika Wilson, luhumanresources@langston.edu
Work Schedule
Monday through Friday, 8:00am-5:00pm
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$30,000 - $32000
Priority Application Date
Resumes will be accepted until the position is filled.
Special Instructions to Applicants
For full consideration, please include a resume, cover letter and contact information for three professional references.
About this Position
The Office of Academic Affairs is seeking a dedicated and detail-oriented
Administrative Assistant
to support the daily operations of the office. This role is integral to ensuring efficient workflow and professional communication within Academic Affairs. Administrative Assistants perform a variety of essential tasks, including preparing memos, meeting agendas and minutes, letters, managing correspondence, and assisting with departmental events.
Answer phone calls and greet visitors in a professional manner. Schedule and coordinate appointments, meetings, and calendars. Prepare and distribute communications such as memos, emails, reports, and letters. Create and maintain filing systems (electronic and physical). Open the office daily and ensure a welcoming and efficient front-office environment. Assist with planning and executing events hosted by Academic Affairs. Manage mail distribution and office supply inventory. Respond to and screen incoming emails and inquiries. Prepare travel documents in accordance with university policies and procedures. Supervise and provide guidance to work-study students assigned to the office. Maintain a high level of confidentiality and professionalism at all times.
Required Qualifications
Associate's Degree 1-2 years of experience in an administrative or office support role.
Skills, Proficiencies, and/or Knowledge:
Strong verbal and written communication Excellent organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) Keen attention to detail Professionalism and interpersonal awareness Ability to multi-task and solve problems effectively
Preferred Qualifications
Bachelor's
Advertised:
12 Jun 2025 Central Daylight Time Applications close:
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Job no:
492504 Work type:
Staff Full-time Location:
Langston Categories:
Administrative Support, Academic Services/Student Support
Campus
LANGSTON
Contact Name & Email
Nika Wilson, luhumanresources@langston.edu
Work Schedule
Monday through Friday, 8:00am-5:00pm
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$30,000 - $32000
Priority Application Date
Resumes will be accepted until the position is filled.
Special Instructions to Applicants
For full consideration, please include a resume, cover letter and contact information for three professional references.
About this Position
The Office of Academic Affairs is seeking a dedicated and detail-oriented
Administrative Assistant
to support the daily operations of the office. This role is integral to ensuring efficient workflow and professional communication within Academic Affairs. Administrative Assistants perform a variety of essential tasks, including preparing memos, meeting agendas and minutes, letters, managing correspondence, and assisting with departmental events.
Answer phone calls and greet visitors in a professional manner. Schedule and coordinate appointments, meetings, and calendars. Prepare and distribute communications such as memos, emails, reports, and letters. Create and maintain filing systems (electronic and physical). Open the office daily and ensure a welcoming and efficient front-office environment. Assist with planning and executing events hosted by Academic Affairs. Manage mail distribution and office supply inventory. Respond to and screen incoming emails and inquiries. Prepare travel documents in accordance with university policies and procedures. Supervise and provide guidance to work-study students assigned to the office. Maintain a high level of confidentiality and professionalism at all times.
Required Qualifications
Associate's Degree 1-2 years of experience in an administrative or office support role.
Skills, Proficiencies, and/or Knowledge:
Strong verbal and written communication Excellent organizational and time management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) Keen attention to detail Professionalism and interpersonal awareness Ability to multi-task and solve problems effectively
Preferred Qualifications
Bachelor's
Advertised:
12 Jun 2025 Central Daylight Time Applications close:
Whatsapp Facebook LinkedIn Email App