Montgomery County MD
Salary:
$62,328.00 - $98,322.00 Annually Location :
27 Courthouse Sq Rockville MD 20850 USA Job Type:
Permanent Job Number:
2025-00497 Department:
Office of Procurement Division:
PRO 35 Procurement Division Opening Date:
08/05/2025 Closing Date:
8/11/2025 11:59 PM Eastern FLSA:
Non-Exempt
About the Position The expected salary range for this position is: $62,328 - $83,250 WHO WE ARE OUR MISSION: To facilitate the use of public funds to effectively procure goods, services, and construction in an inclusive, transparent, and equitable manner that best serves County residents, businesses, and the public interest. The Office of Procurement (PRO) is comprised of hard-working, intelligent, and thoughtful staff members. Some staff members have been here for 1 year, and others for 30 years. But our core values remain the same: efficiency, collaboration, transparency, and empathy. We strive to embody those core values in our everyday operations and interactions. WHO WE ARE LOOKING FOR The Office of Procurement, Division of Central Services, is seeking a dependable and detail-oriented professional to provide administrative support across a variety of procurement functions. The ideal candidate will assist in managing procurement programs, operations, and policies, while drafting correspondence, reports, and other documents as required. You will be responsible for organizing daily office operations, maintaining records, managing schedules, and supporting program-specific reporting and data tracking. In addition, you will be expected to communicate effectively with both internal staff and the public, responding to inquiries with professionalism, discretion, and clarity. What You'll Be Doing The Office of Procurement seeks an Administrative Specialist I who will play a crucial role in supporting procurement operations and ensuring smooth office functionality. The ideal candidate will provide comprehensive administrative support, manage various tasks related to procurement programs, and assist senior management with confidential matters. Duties include, but are not limited to: Assist in tracking and managing procurement-related records and documentation, ensuring compliance with policies and regulations. Manage and track MPIA requests from receipt through final response using internal tracking systems. Coordinate with internal teams to gather necessary information, draft reports, and prepare correspondence related to procurement activities. Support senior management by managing schedules, handling confidential information, and ensuring timely completion of procurement tasks. Draft and send formal communications, including status updates, memorandums and follow-up on procurement matters, while maintaining a professional tone via Microsoft Office Suite. Provide regular updates to staff and senior leadership regarding procurement processes, timelines, and relevant program developments.
General Office Services Duties:
Monitor and manage the office's general email inbox by responding promptly to routine inquiries, routing messages to the appropriate staff, and maintaining communication logs. Answer phones, greet and assist visitors, manage incoming and outgoing mail, and help maintain smooth front desk operations in coordination with other administrative staff. Provide day-to-day administrative support, including scheduling, correspondence, and records management to ensure effective office operations. Monitor and provide leadership team with updates on Council hearings and legislative agenda as published in various online sources.
Minimum Qualifications
Experience: One (1) year of professional administrative experience related to providing support to executive and senior management (e.g. benchmarking, drafting/editing executive correspondence, analytical reporting, contracts and procurement processes and other related areas). Education: Graduation from an accredited college or university with a Bachelor's Degree. Equivalency: An equivalent combination of education and work experience may be substituted. Preferred Criteria, Interview Preferences Preferred criteria screening questions will be used pertaining to:
Maryland Public Information Act (MPIA) or similar public record laws. Experience working with contracts. Document management experience. Managing executives' calendars. Experience managing highly sensitive, confidential or classified information in a government setting. Interview preference criteria will be used:
Demonstrated Experience Managing MPIA or FOIA Requests Experience Supporting Procurement or Contracting Departments Familiarity with Government or Public Sector Operations Proficiency in Internal Tracking and Document Management Systems Professional-Level Written Communication Calendar and Executive Support Experience Front Office or Public-Facing Administrative Experience Strong Attention to Detail and Task Tracking Experience Working Under Confidentiality Protocols
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website. Leave Benefits
Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits
All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness
Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit
County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs
Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing
We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team.
Montgomery County Benefits 01
MQ Question ADMINISTRATIVE SPECIALIST I (000152)
What is your highest level of completed education?
N/A High School/GED Associate's Degree Bachelor's Degree Master's Degree Juris Doctor Doctorate
02
MQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152)
How many years of professional administrative experience do you have in providing support to executive and senior management (e.g. benchmarking, drafting/editing executive correspondence, analytical reporting, contracts and procurement processes and other related areas)?
No Experience 1 Year Experience 2 Year's Experience 3 Year's Experience 4 Year's Experience 5+ Year's Experience
03
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have experience working with Maryland Public Information Act (MPIA) or similar public record laws?
Yes No
04
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please briefly describe your experience, including your specific responsibilities. 05
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have 1 year experience working with contracts?
Yes No
06
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please provide examples of the experiences you have had working with contracts. 07
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have 1 years of document management experience?
Yes No
08
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please provide examples of the experiences you have had working with document management. 09
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have 1 year experience with managing executives' calendars?
Yes No
10
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please provide examples of the experiences you have had working with executives' calendars. 11
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have experience working with confidential, sensitive, or classified information in a government setting?
Yes No
12
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please provide examples highlighting the role that you served. Required Question
$62,328.00 - $98,322.00 Annually Location :
27 Courthouse Sq Rockville MD 20850 USA Job Type:
Permanent Job Number:
2025-00497 Department:
Office of Procurement Division:
PRO 35 Procurement Division Opening Date:
08/05/2025 Closing Date:
8/11/2025 11:59 PM Eastern FLSA:
Non-Exempt
About the Position The expected salary range for this position is: $62,328 - $83,250 WHO WE ARE OUR MISSION: To facilitate the use of public funds to effectively procure goods, services, and construction in an inclusive, transparent, and equitable manner that best serves County residents, businesses, and the public interest. The Office of Procurement (PRO) is comprised of hard-working, intelligent, and thoughtful staff members. Some staff members have been here for 1 year, and others for 30 years. But our core values remain the same: efficiency, collaboration, transparency, and empathy. We strive to embody those core values in our everyday operations and interactions. WHO WE ARE LOOKING FOR The Office of Procurement, Division of Central Services, is seeking a dependable and detail-oriented professional to provide administrative support across a variety of procurement functions. The ideal candidate will assist in managing procurement programs, operations, and policies, while drafting correspondence, reports, and other documents as required. You will be responsible for organizing daily office operations, maintaining records, managing schedules, and supporting program-specific reporting and data tracking. In addition, you will be expected to communicate effectively with both internal staff and the public, responding to inquiries with professionalism, discretion, and clarity. What You'll Be Doing The Office of Procurement seeks an Administrative Specialist I who will play a crucial role in supporting procurement operations and ensuring smooth office functionality. The ideal candidate will provide comprehensive administrative support, manage various tasks related to procurement programs, and assist senior management with confidential matters. Duties include, but are not limited to: Assist in tracking and managing procurement-related records and documentation, ensuring compliance with policies and regulations. Manage and track MPIA requests from receipt through final response using internal tracking systems. Coordinate with internal teams to gather necessary information, draft reports, and prepare correspondence related to procurement activities. Support senior management by managing schedules, handling confidential information, and ensuring timely completion of procurement tasks. Draft and send formal communications, including status updates, memorandums and follow-up on procurement matters, while maintaining a professional tone via Microsoft Office Suite. Provide regular updates to staff and senior leadership regarding procurement processes, timelines, and relevant program developments.
General Office Services Duties:
Monitor and manage the office's general email inbox by responding promptly to routine inquiries, routing messages to the appropriate staff, and maintaining communication logs. Answer phones, greet and assist visitors, manage incoming and outgoing mail, and help maintain smooth front desk operations in coordination with other administrative staff. Provide day-to-day administrative support, including scheduling, correspondence, and records management to ensure effective office operations. Monitor and provide leadership team with updates on Council hearings and legislative agenda as published in various online sources.
Minimum Qualifications
Experience: One (1) year of professional administrative experience related to providing support to executive and senior management (e.g. benchmarking, drafting/editing executive correspondence, analytical reporting, contracts and procurement processes and other related areas). Education: Graduation from an accredited college or university with a Bachelor's Degree. Equivalency: An equivalent combination of education and work experience may be substituted. Preferred Criteria, Interview Preferences Preferred criteria screening questions will be used pertaining to:
Maryland Public Information Act (MPIA) or similar public record laws. Experience working with contracts. Document management experience. Managing executives' calendars. Experience managing highly sensitive, confidential or classified information in a government setting. Interview preference criteria will be used:
Demonstrated Experience Managing MPIA or FOIA Requests Experience Supporting Procurement or Contracting Departments Familiarity with Government or Public Sector Operations Proficiency in Internal Tracking and Document Management Systems Professional-Level Written Communication Calendar and Executive Support Experience Front Office or Public-Facing Administrative Experience Strong Attention to Detail and Task Tracking Experience Working Under Confidentiality Protocols
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website. Leave Benefits
Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.
Retirement Benefits
All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.
Tuition Assistance & Student Loan Forgiveness
Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.
Free Mass Transit Benefit
County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.
Reduced Child and Health Care Costs
Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.
Employee Wellbeing
We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.
Learn more about our wonderful benefits available to you once you join our team.
Montgomery County Benefits 01
MQ Question ADMINISTRATIVE SPECIALIST I (000152)
What is your highest level of completed education?
N/A High School/GED Associate's Degree Bachelor's Degree Master's Degree Juris Doctor Doctorate
02
MQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152)
How many years of professional administrative experience do you have in providing support to executive and senior management (e.g. benchmarking, drafting/editing executive correspondence, analytical reporting, contracts and procurement processes and other related areas)?
No Experience 1 Year Experience 2 Year's Experience 3 Year's Experience 4 Year's Experience 5+ Year's Experience
03
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have experience working with Maryland Public Information Act (MPIA) or similar public record laws?
Yes No
04
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please briefly describe your experience, including your specific responsibilities. 05
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have 1 year experience working with contracts?
Yes No
06
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please provide examples of the experiences you have had working with contracts. 07
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have 1 years of document management experience?
Yes No
08
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please provide examples of the experiences you have had working with document management. 09
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have 1 year experience with managing executives' calendars?
Yes No
10
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please provide examples of the experiences you have had working with executives' calendars. 11
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - Do you have experience working with confidential, sensitive, or classified information in a government setting?
Yes No
12
PQ Question PROCUREMENT ADMINISTRATIVE SPECIALIST I (000152) - If yes, please provide examples highlighting the role that you served. Required Question