Texas A&M
Job Title
Administrative Associate IV
Agency
Texas A&M University
Department
Vet Med Park-Tamu
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital http://vethospital.tamu.edu/smallhttp://vethospital.tamu.edu/small-animal-hospital animal - hospital (http://vethospital.tamu.edu/small-animal-hospital) and the Large Animal Hospital http://vethospital.tamu.edu/large (http://vethospital.tamu.edu/large-animal-hospital) - animal (http://vethospital.tamu.edu/large-animal-hospital) - hospital (http://vethospital.tamu.edu/large-animal-hospital) , both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.
What we want
Works under general supervision and provides advanced administrative support to the Veterinary Medical Park Service center team, with a particular focus on rate study oversight.
What you need to know
Salary: Will be commensurate based on the selected hire’s education and experience.
Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.
Qualifications
Required Education and Experience
High school diploma or equivalent combination of education and experience.
Four years of experience in general office or clerical work.
Preferred Qualifications
Bachelor’s degree in a business field
Knowledge, Skills, and Abilities
Knowledge of word processing, spreadsheet, and database applications. Verbal and written communication skills.
Ability to multitask and work cooperatively with others.
Strong written and oral communication skills, and attention to detail.
Ability to work with sensitive information and maintain confidentiality.
Strong independent judgment and be able to take initiative.
Responsibilities
Administrative and Data Management
Answers phone calls and directs callers to appropriate personnel, signs for incoming packages, and assists internal and external customers.
Maintains a variety of fiscal and administrative records.
Verifies, processes, and reviews forms, reports, tables, and other documents.
Assists in the planning of special events.
May maintain office schedules and appointments.
May set up meetings and other special events to include facilities, equipment, and food.
Provides technical information regarding administrative procedures and services.
Explains, applies, interprets, and communicates policies and procedures.
Performs word processing, presentation and data management, and assists staff with the use of these applications.
Creates and maintains spreadsheets and databases.
Provides advanced administrative support and may serve as a personal assistant to the director of VTPK.
VetMed Park (VMP) Service Department Rate Study
Assists with the annual rate study documentation and submission process.
Collects and analyzes data required for rate study calculations.
Prepares and maintains necessary documentation related to rate studies.
Serves as the liaison with internal and external stakeholders involved in the rate study process.
Ensures compliance with regulatory requirements related to rate studies.
Supply Maintenance for VMP Service Center
Oversees ordering of goods and services, maintains purchasing records, uses Aggie Buy, and tracks spending.
Verifies, processes, and reviews orders and packing receipts, as well as assists with the generation, scanning and processing of monthly invoices .
Maintains open communication with the Finance department and principal investigator (PI) teams to ensure timely payments, accurate account status, and address any concerns related to invoices, payment cards, and other financial matters.
Oversees various third-party services.
Maintains office reference materials including online office materials.
May deliver, pick up, or receive supplies, equipment or materials.
Inventory Management
Coordinates the maintenance of files, records, office supplies, equipment, and university asset inventory.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.
Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts, and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)
and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)
each month
Automatic enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/)
training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)
for completing a degree while a Texas A&M employee
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Administrative Associate IV
Agency
Texas A&M University
Department
Vet Med Park-Tamu
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital http://vethospital.tamu.edu/smallhttp://vethospital.tamu.edu/small-animal-hospital animal - hospital (http://vethospital.tamu.edu/small-animal-hospital) and the Large Animal Hospital http://vethospital.tamu.edu/large (http://vethospital.tamu.edu/large-animal-hospital) - animal (http://vethospital.tamu.edu/large-animal-hospital) - hospital (http://vethospital.tamu.edu/large-animal-hospital) , both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.
What we want
Works under general supervision and provides advanced administrative support to the Veterinary Medical Park Service center team, with a particular focus on rate study oversight.
What you need to know
Salary: Will be commensurate based on the selected hire’s education and experience.
Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.
Qualifications
Required Education and Experience
High school diploma or equivalent combination of education and experience.
Four years of experience in general office or clerical work.
Preferred Qualifications
Bachelor’s degree in a business field
Knowledge, Skills, and Abilities
Knowledge of word processing, spreadsheet, and database applications. Verbal and written communication skills.
Ability to multitask and work cooperatively with others.
Strong written and oral communication skills, and attention to detail.
Ability to work with sensitive information and maintain confidentiality.
Strong independent judgment and be able to take initiative.
Responsibilities
Administrative and Data Management
Answers phone calls and directs callers to appropriate personnel, signs for incoming packages, and assists internal and external customers.
Maintains a variety of fiscal and administrative records.
Verifies, processes, and reviews forms, reports, tables, and other documents.
Assists in the planning of special events.
May maintain office schedules and appointments.
May set up meetings and other special events to include facilities, equipment, and food.
Provides technical information regarding administrative procedures and services.
Explains, applies, interprets, and communicates policies and procedures.
Performs word processing, presentation and data management, and assists staff with the use of these applications.
Creates and maintains spreadsheets and databases.
Provides advanced administrative support and may serve as a personal assistant to the director of VTPK.
VetMed Park (VMP) Service Department Rate Study
Assists with the annual rate study documentation and submission process.
Collects and analyzes data required for rate study calculations.
Prepares and maintains necessary documentation related to rate studies.
Serves as the liaison with internal and external stakeholders involved in the rate study process.
Ensures compliance with regulatory requirements related to rate studies.
Supply Maintenance for VMP Service Center
Oversees ordering of goods and services, maintains purchasing records, uses Aggie Buy, and tracks spending.
Verifies, processes, and reviews orders and packing receipts, as well as assists with the generation, scanning and processing of monthly invoices .
Maintains open communication with the Finance department and principal investigator (PI) teams to ensure timely payments, accurate account status, and address any concerns related to invoices, payment cards, and other financial matters.
Oversees various third-party services.
Maintains office reference materials including online office materials.
May deliver, pick up, or receive supplies, equipment or materials.
Inventory Management
Coordinates the maintenance of files, records, office supplies, equipment, and university asset inventory.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.
Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts, and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)
and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)
each month
Automatic enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/)
training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)
for completing a degree while a Texas A&M employee
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.