Accounts Payable Specialist

Accounts Payable Specialist

We are looking for a dedicated part-time Accounts Payable Specialist to join a team in Wilmington, Delaware. This hybrid role offers an excellent opportunity to contribute to essential financial processes while honing your expertise in accounts payable and related systems. This is a Contract-to-permanent position, ideal for individuals seeking a long-term career path.

Responsibilities:

• Process and organize vendor invoices, ensuring proper allocation to appropriate payors.
• Request and verify vendor payment details and W-9 documentation when necessary.
• Review invoices for accuracy and compliance with company policies.
• Collaborate with purchasers to obtain invoice approval and required supporting documents.
• Maintain detailed records by entering invoices into spreadsheets and uploading them to the general ledger.
• Distribute invoices for approval and monitor responses to ensure timely processing.
• Input payment details into banking systems for final approval.
• Prepare invoice data for accurate entry into QuickBooks and other accounting systems.
• Utilize Excel for tracking and reporting financial information.

Requirements:

• Minimum of 2 years of experience in accounts payable or a related role.
• Proficiency in Microsoft Excel and familiarity with spreadsheet management.
• Strong attention to detail and ability to ensure accuracy in financial documentation.
• Knowledge of QuickBooks is preferred, but training can be provided.
• Solid understanding of accounts payable processes, including invoice coding and payment setup.
• Experience with Automated Clearing House (ACH) transactions and check runs.
• Effective communication skills for vendor and internal team collaboration.
• Ability to work in a hybrid work environment.