MedSpa Accounting Manager

This range is provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $130,000.00/yr

COMPANY BACKGROUND

The company is a premier medical spa located in Newport Beach, California, specializing in advanced aesthetic and regenerative treatments. Founded in the early 2000s, the clinic offers a comprehensive range of non-invasive procedures designed to rejuvenate the face and body, including injectables, laser therapies, skin resurfacing, and body contouring.

The company has become a leader in anti-aging medicine, recognized as a Top 10 Allergan National Account and among the top five providers of CoolSculpting in Orange County. The clinic's commitment to personalized care and cutting-edge technology ensures that each patient receives treatments tailored to their unique needs, delivering natural-looking, transformative results.

POSITION SUMMARY

The company is seeking a hands-on Accounting Manager to lead core financial operations, reporting, and business analysis. This role offers direct exposure to the CEO, outsourced CFO, and investor group within a fast-scaling business backed by a private equity firm and poised for growth through new locations and acquisitions. You’ll play a critical role in building foundational financial processes, driving insights from data, and shaping the company’s financial infrastructure as it grows. This is an ideal opportunity for a detail-oriented, ambitious professional eager to take ownership, work cross-functionally, and grow into a broader leadership role. Cultural fit is critical—this team values focus, initiative, and people who bring structure without ego.

The role is based in Newport Beach, CA and is in-office.

CORE RESPONSIBILITIES

Financial Reporting & Accounting Operations

• Lead weekly cash flow forecasting and maintain accurate tracking of cash position
• Own key components of the monthly close process, including preparation of P&L statements, general ledger entries, and balance sheet reconciliations
• Prepare financial reports and dashboards summarizing performance, trends, and variances
• Track key metrics such as patient revenue, service utilization, and cost efficiency to support decision-making

Accounts Payable, Receivable & Expense Management

• Manage the accounts payable process, including vendor coordination, invoice coding, and payment disbursement
• Oversee accounts receivable tracking and reconciliation, including support for revenue recognition
• Monitor company expenses and ensure proper classification, documentation, and approval workflows

Controls, Compliance & Process Improvement

• Maintain strong internal controls by implementing and supporting accounting policies and procedures
• Assist in documenting and continuously improving financial processes and systems
• Coordinate with external partners (e.g., outsourced CFO, tax/legal advisors) on year-end close and audit preparation

Strategic & Operational Support

• Partner with the CEO and leadership team on financial planning, budgeting, and business optimization initiatives
• Support inventory and purchasing processes to ensure accuracy in COGS and related accounting entries
• Contribute to ad hoc projects that improve financial visibility and operational efficiency

IDEAL CANDIDATE PROFILE

• 2–4 years of experience in public accounting, consulting, or a structured finance/accounting role; small business or early-stage company experience a plus
• Proven ability to build and streamline accounting processes in a dynamic environment
• Strong interpersonal skills; thrives in a fast-paced, collaborative, all-female team
• Must be based in Orange County or able to work in-office in Newport Beach five days a week
• Bachelor’s degree in Accounting, Finance, Business, or a related field
• Proficiency in Microsoft Excel, PowerPoint, and QuickBooks
• CPA or progress toward CPA strongly preferred
• Solid understanding of GAAP and accounting best practices
• Highly detail-oriented with strong time management and organizational skills
• Strong analytical and data entry capabilities

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Finance, and Project Management

• Industries

  Hospitals and Health Care and Wellness and Fitness Services

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