Indiana University
Administrative Assistant, Student Health Center
Indiana University, Bloomington, Indiana, United States, 47401
Indiana University Bloomington is a leading public research university and the flagship campus of IU, serving over 47,000 students. With a lively campus atmosphere, IU offers more than 750 student organizations, a thriving arts scene, and Big Ten athletics. As an employer, IU values a supportive workplace, professional growth opportunities, and a strong sense of community, all centered around enhancing the student experience.
The Indiana University Student Health Center is part of The Office of Student Life and provides comprehensive on-campus facilities dedicated to supporting student well-being. It offers health promotion programs, a full-service medical clinic, counseling and psychological services (CAPS), and a pharmacy, all tailored to meet the unique needs of IU Bloomington students. With a focus on student-centered care, the Health Center strives to enhance the student experience and promote success through accessible, high-quality services.
Job Summary
Department Specific Responsibilities Responsible for providing administrative support and performing a variety of clerical tasks in support of the Associate Vice Provost (AVP) for Health and Wellbeing, as well as other Student Health Center (SHC) directors, which includes the Executive Director, Associate Director, and Medical Director. Provides timely and high-quality administrative and clerical support for the AVP for Health and Wellbeing, Executive Director, Associate Director, Medical Director, and others within the SHC's Administration suite. Manages calendars for the AVP and SHC administrators by scheduling meetings and events. Assists with projects, meeting planning, and preparation. Performs general administrative tasks including typing, scanning, faxing documents, answering phones, and taking messages. Places orders for office supplies, food, rental equipment, printing services, name tags, and other administrative needs. Acts with discretion and maintain confidentiality regarding schedules and meeting details. Provides excellent customer service while serving as receptionist for the SHC Administration suite. Answers phone calls, receive visitors, and respond to questions related to SHC services. Collects, opens, sorts, and distributes incoming mail. Prepares responses to routine requests. Sends and receives faxes as needed. Serves as a liaison with Access Nurse and IU Telecom regarding SHC closures and revised operating hours. Maintains and distributes parking permits for employees who park in the patient lot. Supports the SHC Medical Clinic by implementing changes to clinic schedules for all providers. General Responsibilities
Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy. Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. Compiles data for expense and statistical reports. Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately. Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses. Participates in the development and implementation of administrative standards, policies and practices for the organization. May perform other duties related to maintaining an internal website and/or working with social media. Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED) WORK EXPERIENCE
Required
2 years of relevant experience SKILLS
Required
Excellent organizational skills Demonstrates ability to maintain confidential information Strong verbal communication and listening skills Demonstrates excellent judgment and decision making skills Ability to simultaneously handle multiple priorities Maintains composure under pressure Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
Projected start date: August 4, 2025.
Work Location
IU Bloomington campus.
This is an in-person position.
Advertised Salary
$37,000 - $41,225 depending upon experience
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support Telephone: 812-856-1234
Apply for Job
Staff Positions Sign In New User Enable Screen Reader Mode
The Indiana University Student Health Center is part of The Office of Student Life and provides comprehensive on-campus facilities dedicated to supporting student well-being. It offers health promotion programs, a full-service medical clinic, counseling and psychological services (CAPS), and a pharmacy, all tailored to meet the unique needs of IU Bloomington students. With a focus on student-centered care, the Health Center strives to enhance the student experience and promote success through accessible, high-quality services.
Job Summary
Department Specific Responsibilities Responsible for providing administrative support and performing a variety of clerical tasks in support of the Associate Vice Provost (AVP) for Health and Wellbeing, as well as other Student Health Center (SHC) directors, which includes the Executive Director, Associate Director, and Medical Director. Provides timely and high-quality administrative and clerical support for the AVP for Health and Wellbeing, Executive Director, Associate Director, Medical Director, and others within the SHC's Administration suite. Manages calendars for the AVP and SHC administrators by scheduling meetings and events. Assists with projects, meeting planning, and preparation. Performs general administrative tasks including typing, scanning, faxing documents, answering phones, and taking messages. Places orders for office supplies, food, rental equipment, printing services, name tags, and other administrative needs. Acts with discretion and maintain confidentiality regarding schedules and meeting details. Provides excellent customer service while serving as receptionist for the SHC Administration suite. Answers phone calls, receive visitors, and respond to questions related to SHC services. Collects, opens, sorts, and distributes incoming mail. Prepares responses to routine requests. Sends and receives faxes as needed. Serves as a liaison with Access Nurse and IU Telecom regarding SHC closures and revised operating hours. Maintains and distributes parking permits for employees who park in the patient lot. Supports the SHC Medical Clinic by implementing changes to clinic schedules for all providers. General Responsibilities
Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy. Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. Compiles data for expense and statistical reports. Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately. Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses. Participates in the development and implementation of administrative standards, policies and practices for the organization. May perform other duties related to maintaining an internal website and/or working with social media. Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED) WORK EXPERIENCE
Required
2 years of relevant experience SKILLS
Required
Excellent organizational skills Demonstrates ability to maintain confidential information Strong verbal communication and listening skills Demonstrates excellent judgment and decision making skills Ability to simultaneously handle multiple priorities Maintains composure under pressure Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
Projected start date: August 4, 2025.
Work Location
IU Bloomington campus.
This is an in-person position.
Advertised Salary
$37,000 - $41,225 depending upon experience
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support Telephone: 812-856-1234
Apply for Job
Staff Positions Sign In New User Enable Screen Reader Mode