HonorVet Technologies
Administrative Assistant | 2391
Location - Providence RI 02903
Duration - 6+ Months (Potential Contract to Hire Position)
Shift - Flexible (8AM-4:30PM Or 9AM -5PM with 30 min lunch)
*Need someone who is extremely detail oriented, consistent and can work in a fast-paced environment. Someone who is a self-starter and can hit the ground running.
*
Job description: Key responsibilities of the Administrative Assistant position at the Investment Office:
Calendar and Communication Management:
Schedule meetings, site visits, Zoom calls, and telephone conferences. Manage and maintain complex calendars for the investment staff. Handle correspondence with investment managers. Tactfully screen incoming inquiries, including cold calls. Maintain and update contact lists.
Travel and Logistics:
Make detailed travel arrangements in accordance with policies and adjust them as needed. Prepare and submit expense reports.
Meeting and Document Preparation:
Assemble materials and presentations for meetings and calls with investment managers. Assist in preparing and publishing materials for Investment Committee meetings.
Data and Information Management:
Manage reporting received from investment managers via email and online portals. Assist with document retrieval and overall document management.
General Office Support:
Help organize office events. Handle internal facility requests.
Technical skills:
MS Office:
Outlook and Gmail Databases:
CRM experience SharePoint AI:
proactive with how to use it Phone support as needed
Experience needed:
3-5 years
Educational Requirement:
Associates preferred
Must have skills:
Organization, attention to detail, communication
Parking:
We would provide a validation sticker to pay for parking using the lot right next to our building. Please note once the temp is official parking would be handled through the Transportation Office and would be payroll-deducted as per their guidelines.
*Need someone who is extremely detail oriented, consistent and can work in a fast-paced environment. Someone who is a self-starter and can hit the ground running.
*
Job description: Key responsibilities of the Administrative Assistant position at the Investment Office:
Calendar and Communication Management:
Schedule meetings, site visits, Zoom calls, and telephone conferences. Manage and maintain complex calendars for the investment staff. Handle correspondence with investment managers. Tactfully screen incoming inquiries, including cold calls. Maintain and update contact lists.
Travel and Logistics:
Make detailed travel arrangements in accordance with policies and adjust them as needed. Prepare and submit expense reports.
Meeting and Document Preparation:
Assemble materials and presentations for meetings and calls with investment managers. Assist in preparing and publishing materials for Investment Committee meetings.
Data and Information Management:
Manage reporting received from investment managers via email and online portals. Assist with document retrieval and overall document management.
General Office Support:
Help organize office events. Handle internal facility requests.
Technical skills:
MS Office:
Outlook and Gmail Databases:
CRM experience SharePoint AI:
proactive with how to use it Phone support as needed
Experience needed:
3-5 years
Educational Requirement:
Associates preferred
Must have skills:
Organization, attention to detail, communication
Parking:
We would provide a validation sticker to pay for parking using the lot right next to our building. Please note once the temp is official parking would be handled through the Transportation Office and would be payroll-deducted as per their guidelines.