4P Consulting Inc
Senior Administrative Specialist
Position Summary
The
Senior Administrative Specialist
provides advanced administrative support to the team by leveraging
6-10 years of experience
to ensure seamless daily operations and optimized workflows. This role requires a high degree of independence, attention to detail, and professionalism. Key Responsibilities Calendar & Schedule Management: Independently manage calendars, appointments, and schedules for team members, prioritizing critical tasks and optimizing time management. Meeting & Event Coordination: Organize and coordinate meetings, conferences, and events-including logistics, agendas, minutes, and follow-up actions-with a high degree of accuracy and efficiency. Document Preparation & Editing: Draft, edit, and format documents, reports, presentations, and correspondence with a high level of proficiency in
Microsoft Office Suite
and related software. Research & Reporting: Conduct research, gather and analyze data, and compile reports to support decision-making and strategic planning initiatives. Confidentiality & Discretion: Handle sensitive and confidential information with the highest level of professionalism and discretion. Budget & Expense Management: Assist in managing budgets, tracking expenses, and preparing financial reports, ensuring accuracy and compliance with internal policies. Stakeholder Communication: Act as a liaison and point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Required Skills & Qualifications Experience:
6-10 years in a senior or executive administrative support role Technical Proficiency:
Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant administrative tools Organizational Excellence:
Ability to multitask, prioritize effectively, and maintain a high level of accuracy and attention to detail Communication Skills:
Strong verbal and written communication skills Professionalism:
High level of integrity, discretion, and accountability in handling confidential information Problem Solving:
Proactive approach to identifying issues and implementing efficient solutions
The
Senior Administrative Specialist
provides advanced administrative support to the team by leveraging
6-10 years of experience
to ensure seamless daily operations and optimized workflows. This role requires a high degree of independence, attention to detail, and professionalism. Key Responsibilities Calendar & Schedule Management: Independently manage calendars, appointments, and schedules for team members, prioritizing critical tasks and optimizing time management. Meeting & Event Coordination: Organize and coordinate meetings, conferences, and events-including logistics, agendas, minutes, and follow-up actions-with a high degree of accuracy and efficiency. Document Preparation & Editing: Draft, edit, and format documents, reports, presentations, and correspondence with a high level of proficiency in
Microsoft Office Suite
and related software. Research & Reporting: Conduct research, gather and analyze data, and compile reports to support decision-making and strategic planning initiatives. Confidentiality & Discretion: Handle sensitive and confidential information with the highest level of professionalism and discretion. Budget & Expense Management: Assist in managing budgets, tracking expenses, and preparing financial reports, ensuring accuracy and compliance with internal policies. Stakeholder Communication: Act as a liaison and point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Required Skills & Qualifications Experience:
6-10 years in a senior or executive administrative support role Technical Proficiency:
Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant administrative tools Organizational Excellence:
Ability to multitask, prioritize effectively, and maintain a high level of accuracy and attention to detail Communication Skills:
Strong verbal and written communication skills Professionalism:
High level of integrity, discretion, and accountability in handling confidential information Problem Solving:
Proactive approach to identifying issues and implementing efficient solutions