University of New England
Position Details
Position Information
Position Type Professional Staff
Faculty Track
Position Title Senior Administrative Coordinator
Employment Status Full Time
Months 12
Campus Biddeford, ME
Description
The Senior Administrative Coordinator provides administrative and operational support across the Division of Student Success, including the Academic and Career Advising Center (ACAC), the Student Academic Success Center (SASC), and the Integrated Coaching and Support Services (ICSS). Reporting to the Division of Student Success Office Manager, this position oversees general office operations, manages front-desk services, and performs a wide variety of clerical and administrative tasks.
Working closely with the Division of Student Success Office Manager, the Senior Administrative Coordinator focuses on the day-to-day operations of the division, ensuring consistent and high-quality service delivery. This role also includes the supervision of front-desk student staff in collaboration with the Division of Student Success Office Manager.
About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview Multiple health and dental plan options, plus vision coverage. Up to
8%
retirement plan match. Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. Educational benefits :
UNE tuition waiver for employees, spouses, and domestic partners. UNE tuition waiver for dependents of employees with 1 year of full-time service.
50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit:
UNE Benefits Overview
Responsibilities
Provide comprehensive administrative support to ACAC, SASC, and ICSS, serving as a primary point of contact for visitors, ensuring a welcoming, professional, and inclusive environment. Duties include answering phones, maintaining calendars, processing work orders, ordering supplies, arranging travel, and compiling data for reports. Coordinate divisional events such as orientation, open house, accepted student days, and other internal events. Manage divisional social media accounts and update the UNE website. Compile data for regular and special reports using manual and computerized records Oversee reception desk operations, including staffing, coverage, and a professional, customer-focused experience for students, faculty, staff, and guests. Supervise, schedule, and train student assistants in collaboration with the Division of Student Success Office Manager. Address inquiries, provide accurate information, and direct individuals to appropriate offices or staff members. Partner with the Division of Student Success Office Manager on larger initiatives, operational problem-solving, and student staff development. Assist with budget tasks, including processing purchase orders, reconciling expenses, and upholding budget policies. Maintain and update divisional systems and platforms (e.g., Banner, Navigate, Handshake, TutorTrac). Troubleshoot and support divisional technology platforms, creating training and resource materials as needed. Represent the Division of Student Success with professionalism and courtesy, fostering a culture of respect, inclusion, and approachability. Perform additional responsibilities as assigned by divisional leadership. Qualifications
Associate's degree in business or another appropriate discipline, plus three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
Broad base of general clerical and office management knowledge and skills. Excellent administrative and organizational skills. Experience in organizing and maintaining a moderately complex filing and records systems. Previous experience with computerized information systems. Good reading, writing, and math skills. Some bookkeeping/accounting training or experience is desirable. Good basic supervisory skills, with some previous supervisory experience desirable. Ability to deal effectively with a wide variety of individuals inside and outside of the University system.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Posting Detail Information
Posting Number 2022PS0725P
Open Date 08/12/2025
Close Date
Open Until Filled Yes
Position Information
Position Type Professional Staff
Faculty Track
Position Title Senior Administrative Coordinator
Employment Status Full Time
Months 12
Campus Biddeford, ME
Description
The Senior Administrative Coordinator provides administrative and operational support across the Division of Student Success, including the Academic and Career Advising Center (ACAC), the Student Academic Success Center (SASC), and the Integrated Coaching and Support Services (ICSS). Reporting to the Division of Student Success Office Manager, this position oversees general office operations, manages front-desk services, and performs a wide variety of clerical and administrative tasks.
Working closely with the Division of Student Success Office Manager, the Senior Administrative Coordinator focuses on the day-to-day operations of the division, ensuring consistent and high-quality service delivery. This role also includes the supervision of front-desk student staff in collaboration with the Division of Student Success Office Manager.
About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview Multiple health and dental plan options, plus vision coverage. Up to
8%
retirement plan match. Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. Educational benefits :
UNE tuition waiver for employees, spouses, and domestic partners. UNE tuition waiver for dependents of employees with 1 year of full-time service.
50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit:
UNE Benefits Overview
Responsibilities
Provide comprehensive administrative support to ACAC, SASC, and ICSS, serving as a primary point of contact for visitors, ensuring a welcoming, professional, and inclusive environment. Duties include answering phones, maintaining calendars, processing work orders, ordering supplies, arranging travel, and compiling data for reports. Coordinate divisional events such as orientation, open house, accepted student days, and other internal events. Manage divisional social media accounts and update the UNE website. Compile data for regular and special reports using manual and computerized records Oversee reception desk operations, including staffing, coverage, and a professional, customer-focused experience for students, faculty, staff, and guests. Supervise, schedule, and train student assistants in collaboration with the Division of Student Success Office Manager. Address inquiries, provide accurate information, and direct individuals to appropriate offices or staff members. Partner with the Division of Student Success Office Manager on larger initiatives, operational problem-solving, and student staff development. Assist with budget tasks, including processing purchase orders, reconciling expenses, and upholding budget policies. Maintain and update divisional systems and platforms (e.g., Banner, Navigate, Handshake, TutorTrac). Troubleshoot and support divisional technology platforms, creating training and resource materials as needed. Represent the Division of Student Success with professionalism and courtesy, fostering a culture of respect, inclusion, and approachability. Perform additional responsibilities as assigned by divisional leadership. Qualifications
Associate's degree in business or another appropriate discipline, plus three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
Broad base of general clerical and office management knowledge and skills. Excellent administrative and organizational skills. Experience in organizing and maintaining a moderately complex filing and records systems. Previous experience with computerized information systems. Good reading, writing, and math skills. Some bookkeeping/accounting training or experience is desirable. Good basic supervisory skills, with some previous supervisory experience desirable. Ability to deal effectively with a wide variety of individuals inside and outside of the University system.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Posting Detail Information
Posting Number 2022PS0725P
Open Date 08/12/2025
Close Date
Open Until Filled Yes