Maryland-National Capital Park & Planning Commission
Administrative Assistant III (15010, Grade 16)
Maryland-National Capital Park & Planning Commission, Greenbelt, Maryland, us, 20771
Salary:
$47,395.00 - $83,939.00 Annually Location :
Largo, MD Job Type:
Career Job Number:
R04147 Department:
PGC Parks and Recreation Division:
PG Parks and Rec Directors Off Opening Date:
08/25/2025 Closing Date:
9/8/2025 11:59 PM Eastern
Description
The Department of Parks and Recreation, Office of the Director, Prince George's County, seeks a highly skilled
Administrative Assistant
to support the Director's Office. The position reports directly to the Administrative Specialist. This candidate would work 7:00 a.m.-3:30 p.m., Monday through Friday. Responsibilities consist of technical support: collecting, compiling, preparing and processing data and confidential information, actions and documents, reporting data or transactions, and performing other types of business processes. Incumbents are tasked with ensuring accuracy, timeliness, reliability and compliance. Examples of Important Duties
Assists with the review and/or preparation of all correspondence for the Director, Deputy Director's, and Chairman's signatures. Serves as the first point of contact with callers and visitors for the Directors Office. Answers questions, provides information, and directs requests to appropriate individual for response based on knowledge of staff responsibilities and other facts. Receives, opens, and screens mail/emails. Reviews personnel actions, correspondence, and financial documents for accuracy, initiates corrective action when necessary and maintains an accurate updated log. Meets all deadlines associated with preparing or coordinating correspondence, personnel actions, logs, and reports. Drafts meeting agendas and meeting minutes for various divisional/departmental meetings. Orders office supplies and equipment. Maintains and organizes supply inventory. Ensures that ordered materials are in a consistent place. Effectively manages the office in the absence of supervisory personnel. As needed, coordinates meetings for the Director with inter-agency staff and outside agencies. When necessary, follow through with written or verbal confirmation. Coordinates staff calendars to ensure that staff meet regularly to discuss large ongoing projects. Assists in booking conference rooms and ordering catering or refreshments as needed. Event coordination location/room logistics, AV needs, meeting invitations, prepare materials and information packets, gather attendance sheets, etc. Provides monthly financial reports against the office log to ensure accuracy and initiates appropriate research and follow-through on outstanding items. Processes purchase requisitions, check requests, invoice/contract payments, and expense reports, ensuring vendors have been paid through appropriate follow-up. Serves as custodian of petty cash. Maintains confidential and personnel files. Searches files and other sources to answer questions and solve problems. Maintains an accurate tracking system for evaluations, financial documents, and correspondence received, with the ability to generate reports as requested. Keeper of both digital and paper filing systems, sorted and filed according to office naming conventions. Responsible for the care and maintenance of the Xerox Printer. Assists staff with printer issues and ensures follow-up when further assistance is required. Purges files in accordance with Records Retention Schedule. Follows and tracks the life cycle of the written communication office to ensure that it is free from grammatical and typographical mistakes. Minimum Qualifications 1. High school diploma or a Certificate of General Educational Development (GED). 2. Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled. 3. An equivalent combination of education and experience may be substituted, which together total 4 years. PREFERRED KNOWLEDGE, SKILLS & ABILITIES:
Self-starter, who takes initiative, and can manage a work program with minimal supervision. Proficiency with MS Office-Outlook, Word, Excel, PowerPoint, etc. Discretion handling confidential and sensitive information; business acumen. Impeccable oral, written, and proofreading skills, with a focus on accuracy and a keen sense of attention to detail. Proficiency in the use of Microsoft Office (Outlook, Excel, Word, Publisher, Teams, and PowerPoint), Microsoft Teams, SharePoint, and Office 365. Proficiency in use and knowledge of office practices and procedures to include customer service, accounting, budgeting, filing, purchasing, drafting meeting minutes, and human resource management. Ability to manage and prioritize multiple assignments. Strong social skills to interact optimally within the Department, but also with internal and external collaborators.
Supplemental Information
Classification Specification:
Administrative Assistant III
May be subject to medical, drug and alcohol testing. DIVERSITY STATEMENT: The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1). M-NCPPC will make all efforts to reasonably accommodate you. THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2025 BENEFIT SUMMARY FOR MERIT SYSTEM EMPLOYEES
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs
Defined Benefit Plan (Mandatory Participation) - Plan E excludes FOP members. Plan
Employee Contribution
Plan C 9.5%* of base salary (FOP members only) Plan E 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.
Deferred Compensation ICMA-RC 457 plan (Optional) Traditional and Roth IRAs (Optional)
Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.
Medical
Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan - (15%) UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) - (20%) UnitedHealthcare Choice Plus Point of Service (POS) - (20%)
Prescription - CVS Caremark - (15%) Dental - Delta Dental PPO and DeltaCare USA HMO - (20%) Vision - EyeMed - (80% of Low Option plan paid by Commission. Any balance paid by employee.)
Low, moderate, and high options are available. Frequency of covered services differs.
Flexible Spending Accounts (Employee Pays 100%)
Medical Account - Maximum annual contribution: $3,200 Dependent Care Account - Maximum annual contribution: $5,000
Long-Term Disability Insurance (Mandatory Participation)
Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%) Benefits paid at 66 2/3% of base salary, maximum of $6,000/month
Supplemental Long-Term Disability Insurance (Employee Pays 100%)
Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000
Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)
Two (2) times base salary; maximum benefit is $200,000 for each Automatic coverage with opt-out provision
Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)
Supplemental - 1,2,3,4, or 5 times base salary; maximum benefit is $750,000 Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000
Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees)
Employees have 60 days from date of hire to enroll. Employee contributes 8 leave hours each year Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birthadoption or foster care), and 80-160 hours for serious medical condition of an immediate family member
Leave Programs
Annual: 15 days per year Personal: 3 days per year (12-month waiting period) Sick: 15 days per year Holidays: 11 days per year
Other Benefits
Credit Union Employee Assistance Plan Legal Services Plan Tuition Assistance Program Wellness Program Work-Life Program
For a more detailed description of benefits, please contact the Commission's Health and Benefits Office at or 301-454-1694.
$47,395.00 - $83,939.00 Annually Location :
Largo, MD Job Type:
Career Job Number:
R04147 Department:
PGC Parks and Recreation Division:
PG Parks and Rec Directors Off Opening Date:
08/25/2025 Closing Date:
9/8/2025 11:59 PM Eastern
Description
The Department of Parks and Recreation, Office of the Director, Prince George's County, seeks a highly skilled
Administrative Assistant
to support the Director's Office. The position reports directly to the Administrative Specialist. This candidate would work 7:00 a.m.-3:30 p.m., Monday through Friday. Responsibilities consist of technical support: collecting, compiling, preparing and processing data and confidential information, actions and documents, reporting data or transactions, and performing other types of business processes. Incumbents are tasked with ensuring accuracy, timeliness, reliability and compliance. Examples of Important Duties
Assists with the review and/or preparation of all correspondence for the Director, Deputy Director's, and Chairman's signatures. Serves as the first point of contact with callers and visitors for the Directors Office. Answers questions, provides information, and directs requests to appropriate individual for response based on knowledge of staff responsibilities and other facts. Receives, opens, and screens mail/emails. Reviews personnel actions, correspondence, and financial documents for accuracy, initiates corrective action when necessary and maintains an accurate updated log. Meets all deadlines associated with preparing or coordinating correspondence, personnel actions, logs, and reports. Drafts meeting agendas and meeting minutes for various divisional/departmental meetings. Orders office supplies and equipment. Maintains and organizes supply inventory. Ensures that ordered materials are in a consistent place. Effectively manages the office in the absence of supervisory personnel. As needed, coordinates meetings for the Director with inter-agency staff and outside agencies. When necessary, follow through with written or verbal confirmation. Coordinates staff calendars to ensure that staff meet regularly to discuss large ongoing projects. Assists in booking conference rooms and ordering catering or refreshments as needed. Event coordination location/room logistics, AV needs, meeting invitations, prepare materials and information packets, gather attendance sheets, etc. Provides monthly financial reports against the office log to ensure accuracy and initiates appropriate research and follow-through on outstanding items. Processes purchase requisitions, check requests, invoice/contract payments, and expense reports, ensuring vendors have been paid through appropriate follow-up. Serves as custodian of petty cash. Maintains confidential and personnel files. Searches files and other sources to answer questions and solve problems. Maintains an accurate tracking system for evaluations, financial documents, and correspondence received, with the ability to generate reports as requested. Keeper of both digital and paper filing systems, sorted and filed according to office naming conventions. Responsible for the care and maintenance of the Xerox Printer. Assists staff with printer issues and ensures follow-up when further assistance is required. Purges files in accordance with Records Retention Schedule. Follows and tracks the life cycle of the written communication office to ensure that it is free from grammatical and typographical mistakes. Minimum Qualifications 1. High school diploma or a Certificate of General Educational Development (GED). 2. Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled. 3. An equivalent combination of education and experience may be substituted, which together total 4 years. PREFERRED KNOWLEDGE, SKILLS & ABILITIES:
Self-starter, who takes initiative, and can manage a work program with minimal supervision. Proficiency with MS Office-Outlook, Word, Excel, PowerPoint, etc. Discretion handling confidential and sensitive information; business acumen. Impeccable oral, written, and proofreading skills, with a focus on accuracy and a keen sense of attention to detail. Proficiency in the use of Microsoft Office (Outlook, Excel, Word, Publisher, Teams, and PowerPoint), Microsoft Teams, SharePoint, and Office 365. Proficiency in use and knowledge of office practices and procedures to include customer service, accounting, budgeting, filing, purchasing, drafting meeting minutes, and human resource management. Ability to manage and prioritize multiple assignments. Strong social skills to interact optimally within the Department, but also with internal and external collaborators.
Supplemental Information
Classification Specification:
Administrative Assistant III
May be subject to medical, drug and alcohol testing. DIVERSITY STATEMENT: The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1). M-NCPPC will make all efforts to reasonably accommodate you. THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2025 BENEFIT SUMMARY FOR MERIT SYSTEM EMPLOYEES
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs
Defined Benefit Plan (Mandatory Participation) - Plan E excludes FOP members. Plan
Employee Contribution
Plan C 9.5%* of base salary (FOP members only) Plan E 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.
Deferred Compensation ICMA-RC 457 plan (Optional) Traditional and Roth IRAs (Optional)
Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.
Medical
Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan - (15%) UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) - (20%) UnitedHealthcare Choice Plus Point of Service (POS) - (20%)
Prescription - CVS Caremark - (15%) Dental - Delta Dental PPO and DeltaCare USA HMO - (20%) Vision - EyeMed - (80% of Low Option plan paid by Commission. Any balance paid by employee.)
Low, moderate, and high options are available. Frequency of covered services differs.
Flexible Spending Accounts (Employee Pays 100%)
Medical Account - Maximum annual contribution: $3,200 Dependent Care Account - Maximum annual contribution: $5,000
Long-Term Disability Insurance (Mandatory Participation)
Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%) Benefits paid at 66 2/3% of base salary, maximum of $6,000/month
Supplemental Long-Term Disability Insurance (Employee Pays 100%)
Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000
Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)
Two (2) times base salary; maximum benefit is $200,000 for each Automatic coverage with opt-out provision
Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)
Supplemental - 1,2,3,4, or 5 times base salary; maximum benefit is $750,000 Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000
Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees)
Employees have 60 days from date of hire to enroll. Employee contributes 8 leave hours each year Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birthadoption or foster care), and 80-160 hours for serious medical condition of an immediate family member
Leave Programs
Annual: 15 days per year Personal: 3 days per year (12-month waiting period) Sick: 15 days per year Holidays: 11 days per year
Other Benefits
Credit Union Employee Assistance Plan Legal Services Plan Tuition Assistance Program Wellness Program Work-Life Program
For a more detailed description of benefits, please contact the Commission's Health and Benefits Office at or 301-454-1694.