VIRGINIA LIBRARY ASSN

Collections & Technology Manager

VIRGINIA LIBRARY ASSN, Charlottesville

DATE ENTERED: August 1, 2025
POSITION:Collections & Technology Manager
LOCATION: Charlottesville, VA
APPLY BY: Continuous

TheCollections & Technology Manager performs complex professional duties as the manager of the Jefferson-Madison Regional Librarys (JMRL) Technical Services Division, the Information Technology Division, Digital Services Division and Collection Development Division. Completes work with substantial discretion and within broad parameters. Reports to the Library Director.
For more information about the Library and this position please go to:
The preferred starting salary for this position is between $62,192.00 - $80,849.60 Annually. Starting offer is based on applicable education, experience and internal equity. This is a full-time, exempt position which provides excellent benefits including 13 paid holidays, plus paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities.

For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit .
The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option. While the City does not participate in VRS, the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at .

Note: This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications may no longer be considered once a reasonable number of applications has been received or once a candidate to fill the position is identified. Applications may be evaluated on a continuous basis and interviews may be conducted as soon as possible during the recruitment with candidates who are best qualified. This job announcement may close at any time after 7 calendar days.

Essential Responsibilities and Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The JMRL retains the discretion to add to or change the duties of the position at any time.

Manages the librarys Integrated Library system by administering configuration and workflows.
Purchases and maintains all library computers, printers, and other hardware and software.
Plans the overall technological direction of the library and the integration of new technologies.
Serves as the librarys liaison with JMRLs integrated library system provider, the City IT Department, and vendors.
Oversees the librarys book budget and the development and spending of the technology portions of the librarys equipment and operating budget.
Participates in the library's reconsideration process, coordinating JMRL's responses as needed.
Directly supervises, directs, and evaluates assigned staff, including managing the hiring and training process within the department.
Prepares special and monthly reports for the Library Board of Trustees.
Serves as a member of senior administrative staff and participates in the management of the library system.
May serve as Acting Library Director in the absence of the Director and the Assistant Director.
Responsible for appropriate use and maintenance of JMRL equipment, tools, and other resources, including work time.
Regular and reliable attendance.

Manages the librarys Integrated Library system by administering configuration and workflows.
Purchases and maintains all library computers, printers, and other hardware and software.
Plans the overall technological direction of the library and the integration of new technologies.
Serves as the librarys liaison with JMRLs integrated library system provider, the City IT Department, and vendors.
Oversees the librarys book budget and the development and spending of the technology portions of the librarys equipment and operating budget.
Participates in the library's reconsideration process, coordinating JMRL's responses as needed.
Directly supervises, directs, and evaluates assigned staff, including managing the hiring and training process within the department.
Prepares special and monthly reports for the Library Board of Trustees.
Serves as a member of senior administrative staff and participates in the management of the library system.
May serve as Acting Library Director in the absence of the Director and the Assistant Director.
Responsible for appropriate use and maintenance of JMRL equipment, tools, and other resources, including work time.
Regular and reliable attendance.

Other Duties:

Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

Eligibility for professional certification in the Commonwealth of Virginia within the first 2 years of employment, AND 4 years of library experience, including familiarity with integrated library systems; with MARC, AACR2, and RDA; and some familiarity with HTML;

An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

Eligibility for professional certification in the Commonwealth of Virginia within the first 2 years of employment, AND 4 years of library experience, including familiarity with integrated library systems; with MARC, AACR2, and RDA; and some familiarity with HTML;

An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Preferred:

Familiarity with SAP business management software

Certifications/Licenses/Other Requirements:

Required to successfully pass a pre-employment background check.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS:
Job Knowledge:

Thorough knowledge of library principles, methods, techniques, and procedures.
Knowledge of Integrated Library System (ILS) management, including administration, configuration, and workflow optimization.
Knowledge of library hardware and software management, including the purchasing and maintenance of computers, printers, and other technical equipment.
Knowledge of strategic technology planning and the integration of new technologies within a library system.

Reading:

Advanced: Ability to read and understand complex written materials such as books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents.

Writing:

A dvanced: Ability to develop complex written materials such as research papers, editorials, journals, speeches, manuals, or critiques. Ability to tailor writing to specific audiences and explain complex information and ideas.

Math:

Intermediate: Ability to work with and understand number systems; simple formulas, practical application of fractions, percentages, ratios/proportions, and measurement such as technical specifications, budget preparation and financial operations.

Communication Skills:

Advanced: Ability to develop effective working relationships with library staff, management, and the public. Makes recommendations regarding policy development and implementation. Contact may require the consideration of different points of view to reach understanding and gain cooperation and acceptance of ideas, and may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Evaluates customer satisfaction, develops cooperative associations, and utilizes resources to continuously improve customer satisfaction.

Independence and Decision-Making:

Requires Administrative Direction: normally completes work with substantial discretion and within broad parameters defined by general organizational requirements and accepted practices. Overall results determine job performance.

Technical Skills:

Skilled: comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities. Intermediate skill in Microsoft Office applications and/or departmental software.

Fiscal Responsibilities:

Oversees budget preparation of division budget. Reviews and approves expenditures of significant budgeted funds for the division and does research and prepares recommendations for department budget expenditures.

Supervisory Responsibilities:

Manages, monitors and directs work performance of subordinate supervisors, as well as directly supervises some staff; makes final decisions on hiring, discipline, performance evaluation, setting program/work objectives and realigns work and staffing as needed.

Other Characteristics:

Strong public services orientation.
Frequent change of tasks.
Working closely with others as part of a team.
Performing multiple tasks simultaneously.
Excellent organizational, time management and customer service skills.
May require dealing with angry, frustrated and/or upset individuals.

Physical Conditions & Additional Information

Physical Demands:

Sedentary Work:Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; remains in stationary position most of the time.
Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
Ability to observe details at close range (within a few feet of the observer).

Physical Demands:

Sedentary Work:Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; remains in stationary position most of the time.
Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.

Work Environment:

Work is performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
The noise level in the work environment is usually quiet.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at or .

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process.The Citys policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the Citys policy prohibiting employees from testing positive for marijuana.

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