GovernmentJobs.com
Program Assistant I
The Division of Disease Control and Public Health Response (DCPHR) is the department's lead surveillance, planning and response arm for public events including communicable disease outbreaks and epidemics, pandemics, bioterrorism, and other public health and mass casualty events and disasters. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory; Health Equity Branch, Communicable Disease Branch; Immunization Branch; Public Health Informatics, Reporting, and Refugee Branch; and Operations Branch. The Division exists to ensure that the Department has the ability to effectively prepare for, monitor, detect, diagnose, investigate, and nimbly respond to all types of conditions, events and disasters that impact the public's health. The Work Unit: The Disease Control and Public Health Response (DCPHR) Division leads the planning, prevention, detection, testing, data management, analysis, investigation, mitigation, preparedness, and response to communicable diseases. DCPHR's Health Equity Branch exists to expand and promote equitable access to opportunities and resources that impact an individual's or community's health and right to be free from communicable diseases and their health effects. The Branch partners with community-based organizations, healthcare entities and local public health agencies in Colorado by promoting health equity and implementing strategies tailored to address the varying complex causes of health disparities that often stem from structural racism or the historical disenfranchisement and discrimination of marginalized groups, including racial and ethnic minorities, low-income populations, and members of the LGBTQ community. The Branch works collaboratively to set strategic priorities; collect and disseminate data; identify and implement effective strategies; and align resources within the division and across the department and other state agencies. What you will be doing: This position is responsible for contacting community partners and stakeholders, scheduling program meetings, tracking and recording meeting and events notes and is a primary contact to receive, distribute, and reply to general program inquiries via phone or email; aid with the tracking of training for staff; analyze program issues and issue reports of potential solutions; and aid in the overall function of the office environment of the program. This position is responsible for creating and maintaining communication materials, spreadsheets, documentation, and databases for information management and sharing with internal and external partners, stakeholders, and Health Equity leadership. This position is responsible for program materials management and ordering things like business cards and badges. Manages the Branch emergency contact list, and tracks flextime and flexplace agreements for the Branch. This position will aid with contract monitoring work, grant writing, and aid with stakeholder engagement through various aspects of rulemaking processes, committee meetings, and working groups. Position analyzes and interprets existing business processes and guides staff on proper procedures, develops new processes where none exist or could be improved and manages special projects in coordination with units within the Health Equity Branch. Health Equity Branch Program Support: The position provides program support for the Community Action and Engagement Program Performs administrative duties to assist the program leadership to include: meeting and event coordination, interview scheduling, meeting recording and minutes, writing and editing documents, preparing communications, such as memos, emails and reports, writing and editing documents including letters and instructional documents This position arranges, tracks, records, and monitors meetings with the health equity branch and community partners. Office Management: Provides skilled support to the Health Equity Branch. Position is the point of contact for the unit for phone calls and emails and provides information or triage and transfer as appropriate. Provides technical assistance and support for staff. Provides technical assistance and support for Branch staff including maintaining the staff emergency contact list and the Branch flextime/flexplace agreements and schedules. Schedules meetings, assists with travel arrangements including submission of proper approval documents, and makes logistical arrangements for advisory or community stakeholder meetings. On an ongoing basis, unique funding or program needs necessitate participation or leadership in a limited, specialized project. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights: Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: H4R1XX PROGRAM ASSISTANT I MINIMUM QUALIFICATIONS: Experience Only: Four (4) years of relevant experience* in a professional program support/administrative services role or other experience* in an occupation related to this position OR Education and Experience: A combination of related education** in business, public health, communications or a field of study closely related to the assigned position and/or relevant experience* in a professional program support/administrative services role or other work in an occupation related to this position equal to four (4) years *This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated. **A copy of your transcripts must be submitted at the time of application. Unofficial transcripts are acceptable. Late transcripts will not be accepted. Preferred Qualifications and Essential Competencies: Bachelors degree preferred. Experience in public health or healthcare. Experience managing an administrative office. Experience in Microsoft Office and Google Suite. Experience creating communication materials. Excellent customer service skills. Ability to develop and maintain effective working relationships with others. Ability to present ideas accurately, effectively, and concisely, both verbally and in writing. Conditions of Employment: Pursuant to CDPHE policy, a background check is required for all positions at CDPHE Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Hybrid position Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. A complete application packet must include: A completed State of Colorado application. If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application. If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application. The Selection Process: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:
The Division of Disease Control and Public Health Response (DCPHR) is the department's lead surveillance, planning and response arm for public events including communicable disease outbreaks and epidemics, pandemics, bioterrorism, and other public health and mass casualty events and disasters. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory; Health Equity Branch, Communicable Disease Branch; Immunization Branch; Public Health Informatics, Reporting, and Refugee Branch; and Operations Branch. The Division exists to ensure that the Department has the ability to effectively prepare for, monitor, detect, diagnose, investigate, and nimbly respond to all types of conditions, events and disasters that impact the public's health. The Work Unit: The Disease Control and Public Health Response (DCPHR) Division leads the planning, prevention, detection, testing, data management, analysis, investigation, mitigation, preparedness, and response to communicable diseases. DCPHR's Health Equity Branch exists to expand and promote equitable access to opportunities and resources that impact an individual's or community's health and right to be free from communicable diseases and their health effects. The Branch partners with community-based organizations, healthcare entities and local public health agencies in Colorado by promoting health equity and implementing strategies tailored to address the varying complex causes of health disparities that often stem from structural racism or the historical disenfranchisement and discrimination of marginalized groups, including racial and ethnic minorities, low-income populations, and members of the LGBTQ community. The Branch works collaboratively to set strategic priorities; collect and disseminate data; identify and implement effective strategies; and align resources within the division and across the department and other state agencies. What you will be doing: This position is responsible for contacting community partners and stakeholders, scheduling program meetings, tracking and recording meeting and events notes and is a primary contact to receive, distribute, and reply to general program inquiries via phone or email; aid with the tracking of training for staff; analyze program issues and issue reports of potential solutions; and aid in the overall function of the office environment of the program. This position is responsible for creating and maintaining communication materials, spreadsheets, documentation, and databases for information management and sharing with internal and external partners, stakeholders, and Health Equity leadership. This position is responsible for program materials management and ordering things like business cards and badges. Manages the Branch emergency contact list, and tracks flextime and flexplace agreements for the Branch. This position will aid with contract monitoring work, grant writing, and aid with stakeholder engagement through various aspects of rulemaking processes, committee meetings, and working groups. Position analyzes and interprets existing business processes and guides staff on proper procedures, develops new processes where none exist or could be improved and manages special projects in coordination with units within the Health Equity Branch. Health Equity Branch Program Support: The position provides program support for the Community Action and Engagement Program Performs administrative duties to assist the program leadership to include: meeting and event coordination, interview scheduling, meeting recording and minutes, writing and editing documents, preparing communications, such as memos, emails and reports, writing and editing documents including letters and instructional documents This position arranges, tracks, records, and monitors meetings with the health equity branch and community partners. Office Management: Provides skilled support to the Health Equity Branch. Position is the point of contact for the unit for phone calls and emails and provides information or triage and transfer as appropriate. Provides technical assistance and support for staff. Provides technical assistance and support for Branch staff including maintaining the staff emergency contact list and the Branch flextime/flexplace agreements and schedules. Schedules meetings, assists with travel arrangements including submission of proper approval documents, and makes logistical arrangements for advisory or community stakeholder meetings. On an ongoing basis, unique funding or program needs necessitate participation or leadership in a limited, specialized project. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights: Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: H4R1XX PROGRAM ASSISTANT I MINIMUM QUALIFICATIONS: Experience Only: Four (4) years of relevant experience* in a professional program support/administrative services role or other experience* in an occupation related to this position OR Education and Experience: A combination of related education** in business, public health, communications or a field of study closely related to the assigned position and/or relevant experience* in a professional program support/administrative services role or other work in an occupation related to this position equal to four (4) years *This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated. **A copy of your transcripts must be submitted at the time of application. Unofficial transcripts are acceptable. Late transcripts will not be accepted. Preferred Qualifications and Essential Competencies: Bachelors degree preferred. Experience in public health or healthcare. Experience managing an administrative office. Experience in Microsoft Office and Google Suite. Experience creating communication materials. Excellent customer service skills. Ability to develop and maintain effective working relationships with others. Ability to present ideas accurately, effectively, and concisely, both verbally and in writing. Conditions of Employment: Pursuant to CDPHE policy, a background check is required for all positions at CDPHE Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Hybrid position Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. A complete application packet must include: A completed State of Colorado application. If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application. If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application. The Selection Process: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: