One Workplace (formerly OpenSquare)
Accounts Payable Specialist I
One Workplace (formerly OpenSquare), Santa Clara, California, us, 95053
Overview
We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We design spaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it is time to expand our team.
One Workplace is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.
Compensation range: $26.50 - $29/hour
Location: Santa Clara, California (Hybrid, 3 days a week in office)
Benefits
15 days of PTO
9 Paid holidays
Medical/Dental/Vision Insurance
401k + Employer Match
Paid Parental Leave
Wellness App with reimbursement of up to $500 per year
Profit Sharing
Responsibilities
Process a high volume of Accounts Payable invoices (1,500 - 3,000 per month)
Process Payment Requests, Vendor Deposit Request, and Credit Card Statements
Review all invoices for appropriate documentation and approval prior to payment
Work with internal and external customers to resolve issues in a professional and timely manner
Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies
Maintain files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices
Assist with twice weekly payment runs (checks, ACH, wires, AMEX)
Monitor and reconcile Accounts Payable aging and Vendor Deposit Report
Maintain accurate Accounts Payable records and files to ensure compliance with IRS rules
Assist with annual audit and PBCs, as well as month-end closing
Assist with preparing annual filing of 1099s for vendors and partners
Assist in maintaining appropriate process documentation for the full cycle Accounts Payables process
Assist with other projects as needed
Qualifications Education/Experience
Associates Arts degree, with courses in accounting preferred
2 - 3 years' experience in an Accounts Payable role
Knowledge/Skills/Abilities
Thorough knowledge of applicable accounts payable/general ledger systems and procedures and financial chart of accounts
Proficient in Excel and Word, 10-key by touch, strong typing skills and ability to learn internal systems
Must be self-motivated with ability to work independently and with a team in a fast paced, high volume environment
Requires understanding of general business practices
Must be an effective problem solver and have ability to make decisions
High attention to detail, accuracy and timeliness required
Effective written and verbal communication skills
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Accounting
#J-18808-Ljbffr
One Workplace is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.
Compensation range: $26.50 - $29/hour
Location: Santa Clara, California (Hybrid, 3 days a week in office)
Benefits
15 days of PTO
9 Paid holidays
Medical/Dental/Vision Insurance
401k + Employer Match
Paid Parental Leave
Wellness App with reimbursement of up to $500 per year
Profit Sharing
Responsibilities
Process a high volume of Accounts Payable invoices (1,500 - 3,000 per month)
Process Payment Requests, Vendor Deposit Request, and Credit Card Statements
Review all invoices for appropriate documentation and approval prior to payment
Work with internal and external customers to resolve issues in a professional and timely manner
Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies
Maintain files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices
Assist with twice weekly payment runs (checks, ACH, wires, AMEX)
Monitor and reconcile Accounts Payable aging and Vendor Deposit Report
Maintain accurate Accounts Payable records and files to ensure compliance with IRS rules
Assist with annual audit and PBCs, as well as month-end closing
Assist with preparing annual filing of 1099s for vendors and partners
Assist in maintaining appropriate process documentation for the full cycle Accounts Payables process
Assist with other projects as needed
Qualifications Education/Experience
Associates Arts degree, with courses in accounting preferred
2 - 3 years' experience in an Accounts Payable role
Knowledge/Skills/Abilities
Thorough knowledge of applicable accounts payable/general ledger systems and procedures and financial chart of accounts
Proficient in Excel and Word, 10-key by touch, strong typing skills and ability to learn internal systems
Must be self-motivated with ability to work independently and with a team in a fast paced, high volume environment
Requires understanding of general business practices
Must be an effective problem solver and have ability to make decisions
High attention to detail, accuracy and timeliness required
Effective written and verbal communication skills
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Accounting
#J-18808-Ljbffr