Oliver Wyman
Oliver Wyman - Executive Assistant to Health Actuarial Practices - Chicago
Oliver Wyman, Chicago, Illinois, United States, 60290
Oliver Wyman - Executive Assistant to Health Actuarial Practices - Chicago
About the Role
Oliver Wyman is seeking an Executive Assistant to Health Actuarial Practices in Chicago. This is a full-time, 40-hour-per-week role with a hybrid work arrangement requiring in-office presence three days per week. Fully remote is not available. About Oliver Wyman
Oliver Wyman is a global leader in management consulting with offices in more than 70 cities across 30 countries. The firm combines deep industry knowledge with expertise in strategy, operations, risk management and organization transformation. Oliver Wyman is a business of Marsh McLennan (NYSE: MMC). Responsibilities Practice/Project Support Assist with practice events organization such as meetings, off-sites and conference calls Assist Practice Leader with agenda setting Coordinate materials, take meeting minutes and distribute to participants Coordinate kickoff meetings, project meetings and internal meetings including team updates, case reviews and YERs Serve as key contact for Partners, Finance and Legal on contracts and invoices Provide support on document formatting and proposal handling Assist the Chief of Staff with onboarding and offboarding of new Health staff Support Salesforce and revenue processes including gathering data, updating templates and distributing final summaries Support weekly time tracking for reconciliation/utilization reports Maintain key practice documents as required Manage and maintain the practice calendar including coordinating recurring practice meetings such as leadership team meetings and all-staff calls Take meeting notes for weekly all-staff calls Manage the shared practice drive ensuring documents are current, clearly named and organized for easy access Maintain templates and trackers for repeatable processes (onboarding templates, etc.) Gather and update information for quarterly newsletters Track key dates and deadlines such as survey windows, time entry and performance review cycles Provide administrative support for internal initiatives and practice-wide projects led by the Chief of Staff
Business Development / Practice Client Development
Point of contact for all clients and Oliver Wyman departments on behalf of Practice Assist with organization of all Practice Client events in collaboration with Events, Marketing and Practice Partners Develop deep understanding of Practice products and services in support of business development efforts Understand supported Partners business goals and help to push them forward Develop excellent rapport with client assistants to facilitate access to senior leaders with existing and prospective clients Work with assigned Partners to tier contacts (clients and prospects) and proactively coordinate outreach based on Partner preference Review marketing campaigns and determine targeted follow-up Review Partners contact lists and proactively identify opportunities for business development meetings to optimize scheduled travels
Talent Management
May liaise with talent managers on staffing on behalf of Practice to ensure consultants are assigned to the right project Assist with onboarding of all new Practice joiners (Partners, Principals, consultants)
Support & Coverage
Provide executive assistant support to 1-2 Partners Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and internal staff Proactively identify opportunities to add internal and external meetings and follow-up meetings Coordinate travel and accommodation Single point of contact for all assigned Partners administrative needs including security access, conference room booking and catering orders Liaise with other support departments (DTP requests, printing, recruiting and finance) Enter and manage contacts and opportunities in Salesforce Prepare timesheets for each assigned Partner Prepare all expense reports and/or delegate to a team assistant when necessary Provide coverage for EAs who are out of the office Provide training to new hires on topics such as calendaring, travel, timesheets and expenses, and coverage
Experience Required
5+ years as Executive Assistant
Skills & Attributes
Problem solver Strong service focus Excellent communicator; Good networker Good judgment; Able to maintain and respect confidentiality Sense of urgency and ability to make good decisions under pressure Self-starter Able to manage a heavy work volume and meet deadlines Organized and detail-oriented Collaborative and team player with a positive attitude Flexible and able to adapt to change
Technical Skills
Strong Word, PowerPoint, Excel and Outlook skills Advanced knowledge of Salesforce preferable
Compensation
The applicable base salary range for this role is $63,000 to $105,000. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. In addition to the base salary, this position may be eligible for performance-based incentives. Benefits & About the Firm
We offer a competitive total rewards package including health and welfare benefits, tuition assistance, 401(k) savings and other retirement programs, and employee assistance programs. Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm that helps clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader across risk, strategy and people, advising clients in 130 countries. For more information, visit oliverwyman.com, or follow on LinkedIn and X. Work Arrangement
Hybrid role with in-office presence three days per week. No fully remote option. EEO & Inclusion
Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain a diverse workforce and comply with applicable laws. If you require accommodation, please contact reasonableaccommodations@mmc.com. #J-18808-Ljbffr
Oliver Wyman is seeking an Executive Assistant to Health Actuarial Practices in Chicago. This is a full-time, 40-hour-per-week role with a hybrid work arrangement requiring in-office presence three days per week. Fully remote is not available. About Oliver Wyman
Oliver Wyman is a global leader in management consulting with offices in more than 70 cities across 30 countries. The firm combines deep industry knowledge with expertise in strategy, operations, risk management and organization transformation. Oliver Wyman is a business of Marsh McLennan (NYSE: MMC). Responsibilities Practice/Project Support Assist with practice events organization such as meetings, off-sites and conference calls Assist Practice Leader with agenda setting Coordinate materials, take meeting minutes and distribute to participants Coordinate kickoff meetings, project meetings and internal meetings including team updates, case reviews and YERs Serve as key contact for Partners, Finance and Legal on contracts and invoices Provide support on document formatting and proposal handling Assist the Chief of Staff with onboarding and offboarding of new Health staff Support Salesforce and revenue processes including gathering data, updating templates and distributing final summaries Support weekly time tracking for reconciliation/utilization reports Maintain key practice documents as required Manage and maintain the practice calendar including coordinating recurring practice meetings such as leadership team meetings and all-staff calls Take meeting notes for weekly all-staff calls Manage the shared practice drive ensuring documents are current, clearly named and organized for easy access Maintain templates and trackers for repeatable processes (onboarding templates, etc.) Gather and update information for quarterly newsletters Track key dates and deadlines such as survey windows, time entry and performance review cycles Provide administrative support for internal initiatives and practice-wide projects led by the Chief of Staff
Business Development / Practice Client Development
Point of contact for all clients and Oliver Wyman departments on behalf of Practice Assist with organization of all Practice Client events in collaboration with Events, Marketing and Practice Partners Develop deep understanding of Practice products and services in support of business development efforts Understand supported Partners business goals and help to push them forward Develop excellent rapport with client assistants to facilitate access to senior leaders with existing and prospective clients Work with assigned Partners to tier contacts (clients and prospects) and proactively coordinate outreach based on Partner preference Review marketing campaigns and determine targeted follow-up Review Partners contact lists and proactively identify opportunities for business development meetings to optimize scheduled travels
Talent Management
May liaise with talent managers on staffing on behalf of Practice to ensure consultants are assigned to the right project Assist with onboarding of all new Practice joiners (Partners, Principals, consultants)
Support & Coverage
Provide executive assistant support to 1-2 Partners Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and internal staff Proactively identify opportunities to add internal and external meetings and follow-up meetings Coordinate travel and accommodation Single point of contact for all assigned Partners administrative needs including security access, conference room booking and catering orders Liaise with other support departments (DTP requests, printing, recruiting and finance) Enter and manage contacts and opportunities in Salesforce Prepare timesheets for each assigned Partner Prepare all expense reports and/or delegate to a team assistant when necessary Provide coverage for EAs who are out of the office Provide training to new hires on topics such as calendaring, travel, timesheets and expenses, and coverage
Experience Required
5+ years as Executive Assistant
Skills & Attributes
Problem solver Strong service focus Excellent communicator; Good networker Good judgment; Able to maintain and respect confidentiality Sense of urgency and ability to make good decisions under pressure Self-starter Able to manage a heavy work volume and meet deadlines Organized and detail-oriented Collaborative and team player with a positive attitude Flexible and able to adapt to change
Technical Skills
Strong Word, PowerPoint, Excel and Outlook skills Advanced knowledge of Salesforce preferable
Compensation
The applicable base salary range for this role is $63,000 to $105,000. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. In addition to the base salary, this position may be eligible for performance-based incentives. Benefits & About the Firm
We offer a competitive total rewards package including health and welfare benefits, tuition assistance, 401(k) savings and other retirement programs, and employee assistance programs. Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm that helps clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader across risk, strategy and people, advising clients in 130 countries. For more information, visit oliverwyman.com, or follow on LinkedIn and X. Work Arrangement
Hybrid role with in-office presence three days per week. No fully remote option. EEO & Inclusion
Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain a diverse workforce and comply with applicable laws. If you require accommodation, please contact reasonableaccommodations@mmc.com. #J-18808-Ljbffr