Ropes & Gray LLP
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Billing Coordinator
role at
Ropes & Gray LLP . About Ropes & Gray Ropes & Gray is a preeminent global law firm. The firm has been recognized for its leading practices across multiple areas and has approximately 2,500 lawyers and professionals serving clients worldwide. Ropes & Gray is an equal opportunity employer. Overview
The Billing Coordinator is responsible for all aspects of billing for an assigned group of lawyers and clients. The Billing Coordinator serves as a resource for Billing Responsible Attorneys and their secretaries on all aspects of inventory management. Responsibilities
Maintain knowledge of client terms, discount arrangements, and lawyer/client preferences; ensure invoices are issued timely and accurately, including client terms and discounts Use best practices to create, present, and distribute pro formas and client invoices Ensure compliance with firm and outside counsel guidelines Submit e-invoices timely with all necessary supporting documentation Address and resolve revisions to invoices promptly Manage the unbilled inventory for an assigned group of lawyers Communicate regularly with lawyers regarding aged balances; escalate problem accounts with assistants and firm management as needed Make recommendations for write-offs of aged or disputed balances where appropriate Respond to information requests related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables, and unapplied cash Communicate firm policies and guidelines to lawyers and clients as appropriate Support client and partner requests for accrual information Produce and distribute standard unbilled pro formas recapping client/matter time and disbursements Analyze short-paid invoices and determine the appropriate resolution Utilize firm reporting tools to respond to information requests (e.g., Excel and BRL dashboards) Assist with applying unidentified cash receipts and promptly resolve Assist timekeepers and secretaries with diary entry issues and transfers between matters Communicate requests for alternative fee arrangements to the Pricing Committee for review Maintain documentation of billing and collection procedures, deadlines, and preferences Provide audit letter assistance to lawyers and secretaries by responding quickly to period-ending balance requests Qualifications
Bachelor’s degree preferred Strong analytical and critical thinking skills Minimum of two years’ experience in a professional services environment using time and billing software (e.g., 3E, Elite, Aderant) Team player with strong interpersonal skills High degree of confidence and professional maturity; excellent oral and written communication skills Superior customer service; ability to work in a dynamic environment Self-directed with a strong work ethic; able to work independently with limited supervision Ability to occasionally work outside of established business hours to meet deadlines Compensation And Total Rewards
Ropes & Gray offers a comprehensive Total Rewards package, including health and well-being benefits, personal and professional development, career growth opportunities, and a collegial culture. The anticipated pay ranges reflect starting salary estimates and may vary by location and experience. This role is eligible for a discretionary bonus based on performance. Boston, Chicago, Washington, D.C., Los Angeles: $63,700 - $92,350 New York: $66,700 - $96,700 Silicon Valley, San Francisco: $69,700 - $101,150 Working Conditions
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for continuity, development, and collaboration. Seniority level
Entry level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries
Law Practice We’re unlocking community knowledge in a new way. This job posting may be updated as needed.
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Billing Coordinator
role at
Ropes & Gray LLP . About Ropes & Gray Ropes & Gray is a preeminent global law firm. The firm has been recognized for its leading practices across multiple areas and has approximately 2,500 lawyers and professionals serving clients worldwide. Ropes & Gray is an equal opportunity employer. Overview
The Billing Coordinator is responsible for all aspects of billing for an assigned group of lawyers and clients. The Billing Coordinator serves as a resource for Billing Responsible Attorneys and their secretaries on all aspects of inventory management. Responsibilities
Maintain knowledge of client terms, discount arrangements, and lawyer/client preferences; ensure invoices are issued timely and accurately, including client terms and discounts Use best practices to create, present, and distribute pro formas and client invoices Ensure compliance with firm and outside counsel guidelines Submit e-invoices timely with all necessary supporting documentation Address and resolve revisions to invoices promptly Manage the unbilled inventory for an assigned group of lawyers Communicate regularly with lawyers regarding aged balances; escalate problem accounts with assistants and firm management as needed Make recommendations for write-offs of aged or disputed balances where appropriate Respond to information requests related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables, and unapplied cash Communicate firm policies and guidelines to lawyers and clients as appropriate Support client and partner requests for accrual information Produce and distribute standard unbilled pro formas recapping client/matter time and disbursements Analyze short-paid invoices and determine the appropriate resolution Utilize firm reporting tools to respond to information requests (e.g., Excel and BRL dashboards) Assist with applying unidentified cash receipts and promptly resolve Assist timekeepers and secretaries with diary entry issues and transfers between matters Communicate requests for alternative fee arrangements to the Pricing Committee for review Maintain documentation of billing and collection procedures, deadlines, and preferences Provide audit letter assistance to lawyers and secretaries by responding quickly to period-ending balance requests Qualifications
Bachelor’s degree preferred Strong analytical and critical thinking skills Minimum of two years’ experience in a professional services environment using time and billing software (e.g., 3E, Elite, Aderant) Team player with strong interpersonal skills High degree of confidence and professional maturity; excellent oral and written communication skills Superior customer service; ability to work in a dynamic environment Self-directed with a strong work ethic; able to work independently with limited supervision Ability to occasionally work outside of established business hours to meet deadlines Compensation And Total Rewards
Ropes & Gray offers a comprehensive Total Rewards package, including health and well-being benefits, personal and professional development, career growth opportunities, and a collegial culture. The anticipated pay ranges reflect starting salary estimates and may vary by location and experience. This role is eligible for a discretionary bonus based on performance. Boston, Chicago, Washington, D.C., Los Angeles: $63,700 - $92,350 New York: $66,700 - $96,700 Silicon Valley, San Francisco: $69,700 - $101,150 Working Conditions
This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for continuity, development, and collaboration. Seniority level
Entry level Employment type
Full-time Job function
Accounting/Auditing and Finance Industries
Law Practice We’re unlocking community knowledge in a new way. This job posting may be updated as needed.
#J-18808-Ljbffr