Administrative Assistant Job at Robert Half in Rochester

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is based in Rochester, New York, and focuses on providing essential support to ensure smooth office operations within the education sector. If you excel at multitasking and have strong organizational skills, we encourage you to apply.

Responsibilities:
• Handle inbound calls and provide thorough assistance to callers.
• Perform accurate data entry to maintain records and systems.
• Support administrative functions by organizing and maintaining office documentation.
• Manage attendance tracking and reporting using relevant software tools.
• Serve as the first point of contact for visitors and staff, ensuring a welcoming reception experience.
• Utilize Powerschool or similar systems for data management and reporting.
• Coordinate schedules, appointments, and meetings as needed.
• Ensure timely and efficient communication between departments.
• Assist with other duties as assigned to support the office environment.• Proven experience in administrative assistance or a similar role.
• Proficiency in handling inbound calls and providing courteous customer service.
• Strong data entry skills with attention to detail and accuracy.
• Familiarity with attendance tracking systems such as Powerschool.
• Excellent organizational abilities and time management skills.
• Strong communication skills, both verbal and written.
• Ability to multitask and prioritize tasks effectively.
• Previous experience in receptionist duties is a plus.