Administrative Assistant Job at Westchester Medical Center Health Network in Val

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Job Summary: The Administrative Assistant works to ensure that the daily operations of the clinic function as smoothly as possible. The Administrative Assistant engages in a wide variety of administrative support functions, with particular attention to regulatory and billing compliance issues. # # Responsibilities: Maintains a professional appearance and a clean, safe environment. Respects patients by recognizing their rights; maintaining confidentiality. Utilizes technology, including specialized software as applicable, to maximize productivity. Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports. Develops and maintains electronic files as necessary. Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner. Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff. Tracks/Reconciles missing or outstanding electronic billing documentation. Reconciles clinical documentation with billing documentation. Sends e-mails to clinical staff requesting addendums and e-signatures and confirms completion before billing. After completing a date of service reconcile all the names in the schedule. Scans paper documents into electronic medical records. Accesses protected health information (PHI) in accordance with departmental assignments and guidelines and maintains compliance with HIPAA, local, state, federal, and other agencies rules and regulations. Reviews and checks records to insure legal and hospital accreditation requirements have been met. Receives, greets, and directs patients and guests, in person or via telephone. Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties. Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. Other duties as assigned. # # # Qualifications/Requirements: # Experience: Previous administrative, clerical, or secretarial experience, required. Education: #Bachelors, required. # Licenses / Certifications: # # Other:# Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). #

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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