Trine University is hiring: Administrative Assistant in Angola

The Administrative Assistant for University Advancement plays a vital role in supportingthe efficient day-to-day operations of the Advancement Office. This individual willprovide high-level administrative support to senior leadership and advancement teammembers, coordinate office functions, manage communications, and assist with eventlogistics and donor engagement efforts. Serving as the central point of contact forthe office, the Administrative Assistant also fulfills key office management responsibilitiesincluding supplies procurement, scheduling, budget tracking, and vendor coordination.

This role is ideal for a highly organized and detail-oriented professional who enjoysworking in a dynamic, mission-driven environment and supporting fundraising and alumnirelations initiatives

Essential Duties and Responsibilities

Administrative Support

• Provide direct administrative assistance to the Vice President and senior advancementstaff, including calendar management, scheduling, travel arrangements, and correspondence.
• Draft, proofread, and format internal and external communications, reports, and donormaterials.
• Maintain contact lists, donor records, and filing systems both digitally and in print.

Office Management and Coordination

• Serve as the primary point of contact for day-to-day office operations, includingordering supplies, managing inventory, and ensuring office equipment is functioningproperly.
• Coordinate maintenance requests and vendor relationships as needed.
• Maintain an organized, welcoming, and professional environment for staff and visitors.

Advancement and Donor Support

• Assist with preparing materials for donor meetings, events, and mailings.
• Help with data entry and gift processing in partnership with advancement servicesstaff.
• Track RSVPs, prepare nametags, coordinate logistics, and provide on-site support forevents such as Homecoming, Scholarship Gala, Golf Outing, and Senior Send-off.

Financial and Records Management

• Monitor office and event budgets, process invoices, and submit expense reports ina timely manner.
• Maintain accurate records and assist with filing and record retention projects.
• Support reconciliation of advancement department credit card transactions.

Team and Project Support

• Help coordinate team meetings, take minutes, and follow up on action items.
• Manage shared calendars and conference room scheduling.
• Provide occasional support on special projects assigned by the Vice President or advancementleadership.
• Lead/support onboarding of new employees.

Education and/or Experience

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• At least 2–3 years of administrative, executive assistant, or office management experience.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience withCRMs or donor databases preferred.
• Ability to handle confidential information with discretion.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.

The salary is competitive and commensurate with experience and qualifications.

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Trine University is an equal opportunity employer. Applicants are considered foremployment without regard to race, color, religion, sex, age, disability, nationalorigin, genetic information, citizenship status, military status, or any other basisprohibited by law, unless such basis constitutes a bona fide occupational qualification.Trine will comply with its legal obligation to provide reasonable accommodations toqualified individuals with disabilities and for religious beliefs.