Lifepoint Health® is hiring: Administrative Assistant in Madison

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Overview: The Administrative Assistant serves as Administrative Assistant for the CEO and executive offices. This position will create board packets, assist with Medical Staff credentialing, maintain office supplies, maintain the CEO calendar, transcribe meeting minutes, screen calls for the executive offices and visitors, and other office duties as requested.

How You'll Contribute

The Administrative Assistant serves as Administrative Assistant for CEO and executive offices. This position will create board packets, assist with Medical Staff credentialing, maintain office supplies, maintain CEO calendar, transcribe meeting minutes, screen calls for the executive offices and visitors, and other office duties as requested.

What We Offer

Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers:

• Comprehensive medical, dental, and vision plans, plus flexible-spending and health-savings accounts
• Competitive paid time off and extended illness bank package for full-time employees
• Income-protection programs, such as life, accident, critical-injury insurance, short- and long-term disability, and identity theft coverage
• Tuition reimbursement, loan assistance, and 401(k) matching
• Employee assistance program including mental, physical, and financial wellness
• Professional development and growth opportunities

Qualifications And Requirements

• High school diploma, GED or combination of education and relevant work experience preferred.
• Three years previous clerical experience.
• Microsoft Office Suite - basic competence in editing, formatting, grammar, spellcheck, outlook calendar management, SharePoint, composing basic emails that are well-written and use proper tense, able to connect a Teams Meeting and screen sharing.
• Well-spoken in conversation.
• Prior experience in Medical Staff Credentialing and transcribing executive-level meeting minutes highly preferred.
• 6 months credentialing experience; DocuSign experience; Adobe Pro; MS Teams

Essential Functions

• Assumes primary responsibility for all typing services including minutes and procedures for Executive Office, Board of Managers packets, Medical Executive Committee packets, and Medical Staff Credentialing liaison.
• Assumes primary responsibility for all record keeping in Executive Administration. Acts as a resource for Executive officers (CEO, Director of Finance, and Dept Directors).
• Sorts and distributes all mail for hospital. Runs mail through postage machine and maintains all supplies and maintenance request for postage machine.
• Acts as liaison between executive administration, other departments, employees, medical staff and outside agencies, including managing calendars, facilitating meetings and appointments, making travel arrangements, managing email announcements, and assisting with software.
• Responsible for arranging, facilitating and taking and maintaining minutes for various department meetings, including sending notices to Physicians, compiling Agenda items for distribution, and preparing power point presentations.
• Assists the Chief Executive Officer, Chief Nursing Officer and Director of Financial in routine daily duties as needed, including screening calls and visitors, managing and creating correspondence, maintaining calendars, and making travel arrangements as required.
• Performs routine secretarial duties, including ordering supplies and updating department software.
• Maintains calendar of conference room schedules, ensuring copier paper and other essentials are available, and maintaining executive office supply and snack area.

About Us

UW Health Rehabilitation Hospital is a 50 bed hospital located in Madison, WI and is part of Lifepoint Health, a diversified healthcare delivery network committed to making communities healthier with acute care, rehabilitation, and behavioral health facilities from coast to coast.

From your first day to your next career milestone — your experience matters.

EEOC Statement

UW Health Rehabilitation Hospital is an Equal Opportunity Employer and is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.

Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum.

We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.