University of South Carolina is hiring: Administrative Assistant in Columbia

Please see Special Instructions for more details.

This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Posting Summary

Logo

Posting Number

Posting Number TMP02227PO25

Job Code Title

Job Code Title Administrative Assistant

Advertised Title

Advertised Title Administrative Assistant

Campus

Campus Columbia

College/Division

College/Division College of Social Work

Department

Department COSW Institute for Families in Society

Salary $18.00 per hr.

Location of Vacancy

Location of Vacancy Columbia, SC

Part/Full Time

Part/Full Time Part Time

Hours per Week 25

Work Schedule

Monday – Friday
Between the hours of 8:30am and 5:00pm

Job Search Category

Job Search Category Other

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Posting Summary Logo Posting Number TMP02227PO25 Job Code Title Administrative Assistant Advertised Title Administrative Assistant Campus Columbia College/Division College of Social Work Department COSW Institute for Families in Society Salary $18.00 per hr. Location of Vacancy Columbia, SC Part/Full Time Part Time Hours per Week 25 Work Schedule Monday – Friday
Between the hours of 8:30am and 5:00pm Job Search Category Other About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Benefits for Temporary Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers temporary employees expected to work at least 30 hours per week health and life insurance, flexible spending accounts and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Position Description Advertised Job Summary The administrative assistant will serve as the initial contact with staff, suppliers, and visitors. The candidate will provide support for the front desk reception area operations, and provide clerical and administrative support for the daily operation of the office and assigned office personnel. Qualifications A high school diploma or GED . Requires 1 or more years of experience in administrative and/or office support. Strong organizational skills are required, along with the ability to multitask. Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.). Good customer service skills, verbal, written, and interpersonal communication skills, and the ability to work well with others. Job Duties Job Duty Provide essential administrative and clerical support to assigned office personnel by handling a wide range of clerical and organizational tasks. Ensure the effectiveness of the daily operations in the area, which include performing administrative duties such as managing calendars, scheduling appointments, providing customer service, copying, faxing, drafting, editing, and preparing documents and reports. Additionally, responsibilities include managing emails and other forms of communication and correspondence, as well as overseeing departmental mail and shipping. Essential Function Yes Percentage of Time 35 Job Duty Keep track of office equipment, air humidifiers, and supply inventory. Maintain and order the office, kitchen, and water supplies. Coordinate maintenance and repairs with facilities. Submit custodial and telephone requests. Maintain the employee phone list and ensure the IFS directory display is up to date. Essential Function Yes Percentage of Time 20 Job Duty Provide support for front desk reception area operations to include answering, screening, forwarding, and directing the main phone line, including taking accurate messages and directing calls. Greet and direct all visitors and students to the appropriate person and/or office, or notify the appropriate person. Serve as the initial contact with staff, suppliers, and visitors. Keep the visitor logbook, issue visitor badges, and provide visitors with a parking pass. Keep track of the all-campus parking pass. Maintain office security by following safety procedures and controlling access via the front desk. Assist the Operations Manager in maintaining key records and inventory, and order additional keys as necessary. Essential Function Yes Percentage of Time 20 Job Duty Help with logistical tasks and event planning to include, but not limited to, coordinating, scheduling, and organizing meetings, special events, workshops, and other activities. Coordinating the scheduling of departmental spaces, such as conference rooms, for meetings. Essential Function Yes Percentage of Time 20 Job Duty Other duties as assigned. Essential Function No Percentage of Time 5 Posting Detail Information Number of Vacancies 1 Desired Start Date 09/16/2025 Proposed End Date 09/15/2026 Job Open Date 08/28/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicant This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Quicklink for Posting https://uscjobs.sc.edu/postings/193541 EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Position Attributes

Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety/Security Sensitive or Requires a CDL No Hazardous weather category Non-Essential

Supplemental Questions

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Required Documents