Administrative Assistant Job at University of South Carolina in Aiken

Overview

In addition to completing the online application, please also upload your resume and a separate cover letter.

Advertisements are posted for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. The length of the recruitment and screening process may vary from position to position. If review of your qualifications results in a decision to pursue your candidacy, you will be contacted by phone or email. Applications submitted by September 10, 2025 are being accepted.

Advertised Salary Range: Salary commensurate with qualifications.

Location of Vacancy: Aiken

Position Type: Full Time | Hours per Week: 37.5 | Work Schedule Basis: 12 months

Job Search Category: Administrative

About USC: About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Posting Summary: Administrative Assistant, Minimum Salary: $37,735 per year, USC Aiken Campus Recreation and Wellness.

Position Details

Location of Vacancy: Part/Full Time | Full Time | Hours per Week: 37.5 | Work Schedule Basis: 12 months

Job Search Category: Administrative

About USC: About University of South Carolina

Posting Details: Posting Number STA00707PO25 | Job Family: Administrative Support | Job Function: Administrative Services | Group: USC Market Title Administrative Assistant

Campus: Aiken | Work County: Aiken

Posting Start: 08/25/2025 | Posting Close: 09/10/2025 | Open Until Filled: No

Special Instructions to Applicant: In addition to completing the online application, please also upload your resume and a separate cover letter. Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by September 10, 2025.

Benefits: The University of South Carolina offers employees a valuable benefits package, including health and life insurance, paid leave and retirement programs. Details are available in the Working at USC section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Job Description

Administrative Assistant, Minimum Salary: $37,735 per year, USC Aiken Campus Recreation and Wellness. This position provides administrative and paraprofessional support to the Department of Campus Recreation and Wellness, including training and development of employees in customer service; database management; records and reports; events and programs.

Knowledge, Skills, Abilities

• Extensive knowledge of office procedures, policies and practices.
• Proven customer service skills.
• Self-directed and able to work independently; excellent oral, written, communication, and organizational skills; ability to work collaboratively with students, faculty, and staff.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
• Curiosity and desire to learn new things; ability to learn software platforms used by USC and USC Aiken.

Requirements

• Minimum: High school diploma or GED and 1+ years of job-related experience.
• Preferred: Bachelor’s Degree or High School diploma and 4 years related experience.

Job Duties

• Provides administrative support and handles office management for the Department of Campus Recreation & Wellness; manages reimbursements, expenses, payroll, purchases and contracts; reconciles credit card purchases; generates monthly budget reports; oversees payroll procedures and serves as liaison with Business Services.
• Maintains records, databases and personnel files; onboarding training; processes hiring paperwork; liaison with Human Resources; includes student and temporary employees.
• Provides customer service training for employees; manages marketing and communications within the department and with members (signage, email, web updates, social media).
• Plans and implements department-wide events including employee training, open houses, and other programming during the semester.
• Assists with scheduling Cardiac Rehab patient consultations, communications with patients and physicians, and related paperwork and logistics.
• Other duties as assigned.

Position Attributes: Safety-sensitive positions subject to drug testing per policy HR 1.95. Safety Sensitive: No.

EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other bases under law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have at least a high school diploma or GED and 1 or more years of job related experience?