Administrative Assistant Job at Installed Building Products in Arlington

Overview

Join to apply for the Administrative Assistant role at Installed Building Products. Pacific Partners Insulation North is seeking a highly skilled, detail-oriented, organized, and experienced Administrative Assistant to join the team! Pacific Partners Insulation North is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent service—these aren’t just words; they represent how Pacific Partners Insulation North does business. Whatever your needs, you can trust us to offer high-quality products and services.

Key Responsibilities

• Greet and assist visitors, clients, and employees professionally and respectfully.
• Answer and direct phone calls, take messages, and handle inquiries.
• Maintain and update electronic and physical filing systems.
• Process and distribute incoming and outgoing mail and packages.
• Assist in preparing financial documents, such as invoices.
• Perform general administrative tasks, such as photocopying, scanning, and data entry.
• Crosstrain and assist with payroll as needed.
• Collaborate with other team members to support projects and initiatives as needed.

Preferred Qualifications

• A high school diploma or equivalent, with additional certification or training in office administration being a plus.
• Experience with billing and payroll.
• Ability to assist with scheduling.
• Experience as an administrative assistant or in a similar role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
• Proficiency in English and Spanish is preferred.

Schedule

Monday – Friday

Pay

$18.00 - $21.00 per hour

Position requires a drug test be completed, contingent upon employment and a background check if applicable.

Physical Demands

The physical demands of an administrative assistant role are generally light, involving prolonged periods of sitting at a desk, frequent use of a computer and telephone, occasional lifting of light office supplies, and brief periods of walking or standing to retrieve documents or files.

Benefits

• Medical, dental, and vision coverage
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
• Company Life Insurance
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Employee Financial Assistance Program
• Paid vacation and holidays
• Opportunities for growth and advancement

EEO Statement

IBP is an equal-opportunity employer.

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