Tenet Healthcare is hiring: Administrative Assistant in Boca Raton

Overview

Join to apply for the Administrative Assistant role at Tenet Healthcare.

The position is a key member of the concierge team and serves as the lead customer service ambassador for designated Paley Institute physicians. The Administrative Assistant is primarily responsible for office and surgical scheduling and calendar management, greeting patients and their families, friends, guests and colleagues, and supporting front-desk concierge operations. The role collaborates with the Institute’s Practice Manager and Physician Staff to ensure calendars are current, accurate, and detailed.

Responsibilities

• Coordinate surgical scheduling including obtaining necessary preoperative paperwork.
• Coordinate clinic scheduling and ensure dates away are noted and the schedule is reasonable for the provider.
• Serve as a primary point of contact for designated physicians, completing a wide variety of tasks as assigned by manager or physician.
• Maintain the Google calendar for the designated physician staff, ensuring it is current, accurate, and detailed.
• Oversee scheduling projects of significant importance and assist with auxiliary clinic operations at locations as needed.
• Warmly greet outside vendors and pharmaceutical representatives on behalf of the designated physician and coordinate meetings as needed.

Qualifications

• High School Diploma or Equivalent
• Proficiency in Windows environment with working knowledge of Word, Outlook, and Internet
• Willingness to be flexible and adaptable in a complex, matrix environment

Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitals and Health Care; Medical Practices

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in undue hardship.