Administrative Assistant Job at Pape-Dawson in Houston

Join to apply for the Administrative Assistant role at Pape-Dawson.

This position provides comprehensive administrative support to multiple project teams, ensuring the smooth and efficient execution of daily operations and deliverables.

Responsibilities

• Create, edit, and produce detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.
• Support multiple managers and executives by managing documentation and ensuring the timely delivery of materials.
• Handle and process sensitive and confidential information with discretion and professionalism.
• Organize, retrieve, and maintain corporate documents, records, and reports through effective filing and scanning practices.
• Coordinate calendars, schedules, meetings, trainings, and travel arrangements as needed.
• Prepare meeting agendas, arrange catering, and coordinate logistics for client and internal meetings, as well as special celebrations.
• Perform other duties and responsibilities as assigned.

Qualifications

• Minimum of 5 years of experience in a similar administrative support role.
• Proven experience handling highly sensitive and confidential information.
• Exceptional communication skills, both verbal and written.
• Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
• Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.
• Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.
• High attention to detail and accuracy in work output.
• Demonstrated ability to work independently, take initiative, and self-manage tasks.
• Reliable, dependable, and available to work Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed.

Preferred Qualifications

• Bachelor’s degree.
• Industry experience in a professional services environment.

EEO Statement

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Civil Engineering

This job posting is active. Apply now to join Pape-Dawson as an Administrative Assistant in Houston, TX, with a salary range of $62,000-$66,000 annually.

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