Pape-Dawson is hiring: Administrative Assistant in Houston

Administrative Support Role

This position provides comprehensive administrative support to multiple project teams, ensuring the smooth and efficient execution of daily operations and deliverables.

Responsibilities include:

• Creating, editing, and producing detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.
• Supporting multiple managers and executives by managing documentation and ensuring the timely delivery of materials.
• Handling and processing sensitive and confidential information with discretion and professionalism.
• Organizing, retrieving, and maintaining corporate documents, records, and reports through effective filing and scanning practices.
• Coordinating calendars, schedules, meetings, trainings, and travel arrangements as needed.
• Preparing meeting agendas, arranging catering, and coordinating logistics for client and internal meetings, as well as special celebrations.
• Performing other duties and responsibilities as assigned.

Qualifications include:

• Minimum of 5 years of experience in a similar administrative support role.
• Proven experience handling highly sensitive and confidential information.
• Exceptional communication skills, both verbal and written.
• Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
• Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.
• Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.
• High attention to detail and accuracy in work output.
• Demonstrated ability to work independently, take initiative, and self-manage tasks.
• Reliable, dependable, and available to work Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed.

Preferred Qualifications include:

• Bachelor's degree.
• Industry experience in a professional services environment.

EEO Statement: All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.