Ice ENG

Administrative Assistant Job at Ice ENG in Baton Rouge

Ice ENG, Baton Rouge, LA, United States, 70873

Infrastructure Consulting & Engineering, LLC (ICE) is always looking for professionals who want to work in a team-oriented environment with dynamic people. ICE is serving our communities by offering innovative solutions to transportation challenges through engineering designs and field work that improves capacity, safety, and the overall traveling experience. We offer competitive salaries and opportunity for advancement. ICE offers a comprehensive benefits package that is designed to meet the diverse needs of our employees and their families. We look forward to hearing from you! Your commitment to excellence is the strength of our future!

Infrastructure Consulting & Engineering, LLC (ICE) is a full-service transportation design and consulting firm specializing in civil and transportation engineering services. With a strong commitment to excellence, innovation, and client satisfaction, we deliver comprehensive solutions for infrastructure projects across the U.S. Our collaborative culture, technical expertise, and passion for improving communities drive our success, and we're looking for anAdministrative Assistantwho shares that vision.

Responsibilities

Provide administrative support to executives, department heads, and production staff, including organizing meetings and special events, and distributing information.
Support office operations: ordering supplies, stocking office supplies, maintaining office cleanliness, managing service vendors, running errands using a pool or personal vehicle, and distributing mail.
Answer main office phone lines and greet visitors in a professional and courteous manner.
Manage bookings for the conference room and pool vehicles.
Coordinate pool vehicle maintenance scheduling, including driving vehicles to/from service appointments.
Handle incoming and outgoing mail via USPS and FedEx.
Prepare conference rooms for meetings, including arranging refreshments and meals.
Perform other administrative duties as assigned.

Qualifications

Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Excellent interpersonal and customer service skills.
Strong written and verbal communication abilities.
Ability to interpret, analyze, and present data.
Effective time management and multitasking skills.
Strong attention to detail, organization, and quality monitoring.
Prior experience with a civil engineering firm is desired, though not mandatory.
Experience with events planning is preferred.
Must be legally authorized to work in the United States.
Must complete a pre-employment screening; ICE is a drug-free workplace.

Education and Experience Requirements

High school diploma required, associate or bachelor’s degree in business a plus.
1-2 years of relevant administrative experience in a professional environment.

Physical Demands

While working in the office, this position predominantly involves up to 8 hours per day at a computer workstation, with occasional standing and walking. The employee may occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds. The office environment is indoors, characterized by controlled temperatures and minimal exposure to adverse conditions. Hand and eye coordination is needed for computer data entry.

Expected Hours of Work

This position is full-time (40 hours per week). Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing one unpaid hour for lunch each day. While overtime is generally not anticipated, occasional projects or deadlines may necessitate additional hours, compensated according to company policy. Flexible schedules may be available with prior approval from the immediate supervisor. Work schedules may vary based on project demands. This is an in-office, on-site position.

Why Build Your Career with ICE?
At ICE, we value diverse perspectives, innovative thinking, and personal initiative. Our leadership is committed to your growth and well-being, creating an environment where everyone can thrive.

Here’s what you can expect at ICE:

Competitive pay and comprehensive benefits
Professional development and clear paths for career growth
A collaborative, supportive team of skilled professionals
Opportunities to work on impactful infrastructure projects that shape and connect communities

Careers

Position:Administrative Assistant Location: Baton Rouge, LA
Remote Status: On-Site Job Id:1305-081325 # of Openings:1 Administrative Assistant - Baton Rouge, LA Infrastructure Consulting & Engineering, LLC (ICE) is a full-service transportation design and consulting firm specializing in civil and transportation engineering services. With a strong commitment to excellence, innovation, and client satisfaction, we deliver comprehensive solutions for infrastructure projects across the U.S. Our collaborative culture, technical expertise, and passion for improving communities drive our success, and we're looking for anAdministrative Assistantwho shares that vision. Responsibilities

Provide administrative support to executives, department heads, and production staff, including organizing meetings and special events, and distributing information.
Support office operations: ordering supplies, stocking office supplies, maintaining office cleanliness, managing service vendors, running errands using a pool or personal vehicle, and distributing mail.
Answer main office phone lines and greet visitors in a professional and courteous manner.
Manage bookings for the conference room and pool vehicles.
Coordinate pool vehicle maintenance scheduling, including driving vehicles to/from service appointments.
Handle incoming and outgoing mail via USPS and FedEx.
Prepare conference rooms for meetings, including arranging refreshments and meals.
Perform other administrative duties as assigned.

Qualifications

Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
Excellent interpersonal and customer service skills.
Strong written and verbal communication abilities.
Ability to interpret, analyze, and present data.
Effective time management and multitasking skills.
Strong attention to detail, organization, and quality monitoring.
Prior experience with a civil engineering firm is desired, though not mandatory.
Experience with events planning is preferred.
Must be legally authorized to work in the United States.
Must complete a pre-employment screening; ICE is a drug-free workplace.

Education and Experience Requirements

High school diploma required, associate or bachelor’s degree in business a plus.
1-2 years of relevant administrative experience in a professional environment.

Physical Demands While working in the office, this position predominantly involves up to 8 hours per day at a computer workstation, with occasional standing and walking. The employee may occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds. The office environment is indoors, characterized by controlled temperatures and minimal exposure to adverse conditions. Hand and eye coordination is needed for computer data entry. Expected Hours of Work This position is full-time (40 hours per week). Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing one unpaid hour for lunch each day. While overtime is generally not anticipated, occasional projects or deadlines may necessitate additional hours, compensated according to company policy. Flexible schedules may be available with prior approval from the immediate supervisor. Work schedules may vary based on project demands. This is an in-office, on-site position. Why Build Your Career with ICE?
At ICE, we value diverse perspectives, innovative thinking, and personal initiative. Our leadership is committed to your growth and well-being, creating an environment where everyone can thrive. Here’s what you can expect at ICE:

Competitive pay and comprehensive benefits
Professional development and clear paths for career growth
A collaborative, supportive team of skilled professionals
Opportunities to work on impactful infrastructure projects that shape and connect communities

ICE is proud to be an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and encourage qualified veterans and individuals with disabilities to apply. We do not discriminate based on any protected status in accordance with applicable federal, state, and local laws. Applicants with disabilities or limited English proficiency may contact Human Resources for assistance at 803-888-1893 or careers@ice-eng.com . Discover more about our team, values, and projects by visiting www.ice-eng.com .
Apply for this Position Go back to the job list ICE is an Equal Opportunity Employer and encourages qualified veterans and individuals with disabilities to apply. ICE does not discriminate on the basis of protected status in accordance with applicable federal, state, and local laws. ICE values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. In accordance with state statutes and ICE’s Individuals with Disabilities Affirmative Action Plan, ICE is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must be made in advance to allow sufficient time to provide the accommodation. Please call ICE’s Human Resources Office at (803) 888-1893 for assistance.

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