Career Group is hiring: Administrative Assistant in San Francisco

Our client is a leading global investment banking, securities, and asset and wealth management firm dedicated to delivering world-class financial solutions and exceptional client service. They are seeking a highly organized and professional Administrative Assistant to provide essential support to their team, ensuring operational excellence and efficiency in a fast-paced, client-focused environment. This is an on-site, 7-month contract role based in San Francisco, CA. Pay will be $25/hr.

Overview

Administrative support to a team within a wealth management / investment banking environment, focusing on operational excellence, client service, and professional office management.

Key Responsibilities

• Managing travel arrangements and processing expenses for team members.
• Handling incoming and outgoing mail, including checks, stock certificates, tax forms, and document scanning.
• Providing general administrative services such as maintaining calendars, scheduling meetings, and answering phones.
• Coordinating and scheduling office events, including recruiting activities, internal meetings, and external client events.
• Booking conference rooms, ordering catering, printing materials, coordinating interview schedules, and liaising with building services.
• Greeting visitors and ensuring a welcoming, professional office environment.
• Assisting the Wealth Management Team in servicing clients with an emphasis on operational excellence and exceptional customer service.

Qualifications

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required.
• Bachelor’s degree preferred but not required.
• Minimum of 2 years of work experience in a professional corporate environment; recent graduates with a strong interest in the financial services industry are also encouraged to apply.
• Strong written and verbal communication skills.
• Ability to work effectively in a collaborative team environment.
• Polished professional demeanor and communication style.
• Strong organizational and multitasking skills, with the ability to thrive in a fast-paced setting.
• Commitment to professionalism, integrity, and discretion.
• Demonstrated critical thinking skills and sound judgment.

Please submit your resume for immediate consideration.

Additional Information

• This role is on-site in San Francisco, CA.
• Eligible candidates may be asked to provide references; candidates with references are preferred by our clients.
• We will consider qualified candidates with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.
• California applicants: Privacy notice available on the employer's site.

Employment details

• Seniority level: Associate
• Employment type: Contract
• Job function: Administrative
• Industries: Investment Banking

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