Gowan Company is hiring: Administrative Assistant in Yuma

Overview

Administrative Assistant role at Gowan Company. This position is under direct supervision of the General Manager. The Administrative Assistant is responsible for performing all front desk duties on a professional level and works closely with the HR Manager and General Manager. Location: Gowan Milling Office-Yuma, AZ. Job Status: Full-Time; Hourly; Non-Exempt; Reports to: General Manager.

Responsibilities

• Oversees the Job Tier/ISO Binder process
• Maintaining Display boards at front office/breakrooms
• Assist General Manager in notarizing confidential documents/contracts
• Distributes New hire employee applications
• Maintain ISO 9000 Employee Training Records and update quarterly
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate persons and offices
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Submits referral incentives to HR to process
• Submits Safety shoe/boot reimbursements and verifies eligibility
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Creates employee gate keeper badges and keeps track of assigned employee numbers
• Order front office supplies and keep inventory of stock
• Coordinates lunch date with EE of the month
• Reviews training records and submits necessary paperwork to HR
• Schedules townhall/plant meetings in Outlook
• Updates crew count
• Oversees display board/Monitor at front office and breakrooms (departments requesting information to be displayed will provide the artwork, flyer, posting, etc..)
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, and faxing
• Driver and Visitor Sign-in/out logs
• Running errands as necessary such as ordering/picking up lunch, running to store, and picking up gift cards
• Responsible for managing and maintaining Petty Cash Box
• Other duties as assigned

Qualifications

To perform this job satisfactorily, the candidate must possess the following qualifications:

• High School Diploma
• 2 years of experience in Administrative/Clerical position
• Bilingual English/Spanish required

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Chemical Manufacturing

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