Administrative Assistant Job at Ownera in New York

Direct message the job poster from Ownera

We’re looking for a proactive, organized, and resourceful team player to join our team as an Admin & Operations Associate / Junior Sales Support. This is a hybrid role that blends administrative excellence, operational coordination, and sales enablement, making it ideal for someone who enjoys variety and impact.

The role is perfect for someone with the mindset of a banking analyst, who also enjoys crafting beautiful presentations, pitch decks, and client-facing proposals — someone who can get things done while keeping things polished.

If you're highly organized, have strong business instincts, and love turning ideas into clean execution — this one’s for you.

Key Responsibilities

• Support the executive team in day-to-day operations, scheduling, and meeting coordination
• Take ownership of calendar management, especially assisting with diary coordination for leadership
• Prepare, design, and polish presentations, pitch decks, and proposals for clients, partners, and internal use
• Collaborate with the sales team on prospecting follow-ups, CRM updates, and proposal delivery
• Act as a central point for internal coordination, helping keep meetings and projects on track
• Jump in where needed to support ad-hoc tasks related to growth, admin, or operations

Requirements

• 1–3 years of experience in administration, sales support, operations, or related roles
• Excellent PowerPoint / Google Slides and document design skills
• Strong written and verbal English communication – client-ready level
• Detail-oriented with a natural sense of structure and clarity
• Proficient in tools like Google Workspace, Excel, CRM systems (e.g., HubSpot/Salesforce) – an advantage
• Self-starter with a “no task too small” attitude and high ownership

Bonus Points

• Experience in startups, fintech, consulting, or working directly with executives
• Background in banking, sales enablement, or working with pitch materials
• Design tools knowledge (e.g., Canva, Figma) for visual polish

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Sales

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