Administrative Assistant Job at Action Facilities Management in Buffalo

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This position is full-time and entry level, with a pay range of $25.00/hr - $30.00/hr.

Job Responsibilities

• Handle incoming and outgoing calls across multiple lines.
• Respond to queries, amend data, and reissue tasks as needed.
• Assist in achieving service standards.
• Enter maintenance data into a CMMS system.
• Support administrative tasks including report creation, quoting, and general office duties.
• Manage emails and work order requests.
• Support batching and dispatching work orders.
• Review and audit work orders for quality and completion.
• Provide customer support for maintenance scheduling.
• Collaborate with facility personnel on job plans for preventative maintenance.
• Print, issue, and close work orders.
• Process service calls and work orders from contractors and tenants.
• Maintain inventories and reorder supplies as needed.
• Create and run system reports on work orders and other metrics.
• Attend training sessions.
• Perform other administrative duties as assigned.

Additional Details

• Seniority level: Entry level
• Industries: Facilities Services

This job posting is active and not expired.